University Advancement’s Office of Engagement seeks an energetic, creative, and organized Project Associate to support our fast-paced team strategically. This role provides high-level administrative support for University Annual Giving and oversight and management of projects, assisting with stewardship efforts and providing financial coordination.

Responsibilities:

• Oversees projects and guides the directors in organizing, facilitating, and actualizing the collaborative efforts of cross-Grounds teams on key initiatives such as 4th year giving
• Coordinates & implements plans for stewardship and events for The Virginia Fund
• Coordinates and manages monthly UAG staff & bi-weekly direct report meetings
• Manages travel arrangements and completes expense reports for UAG in compliance with stated guidelines and policies
• Manages the UAG budget and keeps the senior director informed of all necessary expenditures
• Manages procurement needs such as payment of invoices, contract approval, and vendor registration
• Responsible for organizing logistics for interview, hiring, and onboarding processes for new employees in University Annual Giving
• Collaborates with the OOE administrative team to ensure the completion of shared tasks & initiatives
• Provides customer service to donors and members of the Advancement community
• Makes recommendations for new processes based on policy changes and when situations warrant it
• Manages projects independently, from inception through implementation
• Other duties as assigned

Required Qualifications:

• Bachelor's degree with at least two years of experience, Relevant experience may be considered in lieu of a degree. Experience as an intern or volunteer may qualify.
• Demonstrate excellent oral and written communication, strong customer service and follow-through skills.
• Ability to handle confidential information in a discreet, professional manner
• Demonstrate excellent organizational skills, with close attention to detail. Ability to meet deadlines
• Proficiency in working with computers and related hardware/software such as Microsoft Outlook, Word, Excel, Acrobat Pro, etc.
• Proven problem-solving skills and ability to exercise good judgment.

• Demonstrated success in administrative, project management, or marketing profession.
• Excellent interpersonal skills with the ability to work independently and as part of a team.
• Experience working with senior staff to effectively accomplish objectives
• Understand the role of development activities as they support the University mission
• Working knowledge of marketing and communications best practices
• Ability to navigate database systems and analyze information
• Analytical and critical thinking skills
• Problem-solving and conflict-resolution skills
• Proven ability to manage projects independently, from inception through implementation

Preferred Qualifications:

• Four years or more years of experience is preferred.
• Project management and administrative experience.
• Candidates with experience in higher education, database management, Advance Web, Microsoft Office suite, project management software, or e-mail communications software preferred.
• Knowledge of accounting principles and procedures.
• Advance, Workday and prefer advanced Word, Excel, Access, and PowerPoint proficiency.

This position will remain open until filled. This is an Exempt level, benefited position. This position will not sponsor applicants for work visas. This position is a restricted position and is dependent upon project need, availability of funding and performance. Anticipated Hiring Range: $52k - $57k per year commensurate with education and experience. The University will perform background checks on all new hires prior to employment. For questions about the position or the application process, please contact Daniel Strong, Senior Recruiter at das6zb@virginia.edu

This position will be remote, with the expectation of being in Charlottesville at least three times a year at UVa expense.

How to Apply:

Applications that do not contain all of the required documents will not receive full consideration, please note that multiple documents can be uploaded in the box.

Process for External Applicants: Please apply through Workday , and search for ‘ R0047962' . Complete an application online and attach a cover letter, CV/resume, and contact information for three references (name, email address, telephone number, and address).

Process for Internal UVA Applicants: Please apply through your Workday Home page, search “Find Jobs,” and search for ‘ R0047962 .’ Complete an application online and attach a cover letter, CV/resume, and contact information for three references (name, email address, telephone number, and address).

MINIMUM REQUIREMENTS

Education: Bachelor's degree
Experience: Two years of experience. Relevant experience may be considered in lieu of a degree.
Licensure: None.

PHYSICAL DEMANDS

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

COVID Vaccination Requirement and Guidelines

Please visit the UVA COVID-19 Job Requirements and Guidelines webpage prior to applying for current information regarding vaccination requirements and guidelines for employment at UVA.

The University of Virginia, i ncluding the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.