Requisition No: 795819

Agency: Department of Health

Working Title: OPS ADMINISTRATIVE ASSISTANT I - 64942253

Position Number: 64942253

Salary: $15.00 per hour

Posting Closing Date: 03/05/2023

Job posting category

Open Competitive

Your Specific Responsibilities:

• Timesheet and EAR entry within the required time frame
• Subject to emergency duty in the event of a natural disaster
• Completion of all mandatory or assigned trainings within the required time frame
• The incumbent will work independently with minimum supervision and report directly to the Operations Director while working in close coordination with the Public Information Officer/Quality Improvement Coordinator at the Florida Department of Health in Marion County.
• Develops constructive and cooperative working relationships with others.
• Orders supplies and equipment as needed in support of the Operations Team.
• Performs administrative and clerical functions such as preparing correspondence and reports, arranging conference calls, scheduling meetings, preparing agendas, and taking and preparing minutes.
• Provides support for scheduling and tracking PMQI training classes.
• Performs updates to DOH-Marion SharePoint site and Florida Health Performs.
• Collects customer satisfaction survey data and maintains customer satisfaction survey database.
• Develops and updates Survey Monkey surveys under the direction of the QI Coordinator and Operations Director.
• Maintains databases in support of the Operations Team.
• Position is required to fill in at the main lobby kiosk as needed and when available.
• Performs other assigned duties including but not limited to performing other public health preparedness duties during a disaster or public health response.

Required Knowledge, Skills, and Abilities:

Ability to prioritize workload

Ability to develop constructive and cooperative working relationships

Ability to order supplies and equipment as needed

Ability to prepare correspondence and reports

Knowledge of scheduling meetings, preparing agendas, taking and preparing minutes

Knowledge of developing and updating Survey Monkey surveys.

Knowledge of Microsoft Computer applications such as Excel, Word, etc.

Qualifications:

Minimum -

Experience working in an office setting

Experience using Microsoft Computer applications (Excel, Word)

Demonstrated customer service skills

Experience in preparing correspondence.

Preferred –

Experience preparing web content

Bilingual – Spanish / English

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Florida Department of Health – Marion County

1801 SE 32nd Avenue, Ocala, FL 34471

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. As an OPS employee, the benefits below are available:

• State of Florida 401(a) FICA Alternative Plan (mandatory)
• Participation in state group insurance (upon meeting eligibility requirements. Consult with People First and/or the serving HR office)
• Workers’ Compensation (mandatory, if needed)
• Reemployment Assistance (Unemployment Compensation) (mandatory, if needed)
• Deferred Compensation (voluntary)
• Employee Assistance Program (voluntary)
• And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com.

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.