Operations Manager SY 23-24 Job at The Community Group
The Operations Manager will support the day-to-day business operations of the school, duties include but are not limited to: office management, school/student support, parent and public relations, data collection, and maintenance.
Duties
Office Management
- Track daily student attendance;
- Maintain building calendar and assure compliance with scheduling policies;
- Maintenance liaison to Maintenance Director;
- Open/sort mail;
- Maintain accurate and up-to-date billing and reconciliation of parent payments through EZ Care;
- Reconcile petty cash; distribute petty cash;
- Maintain staff list and Parent Advisory Board list;
- Send ordering requests to Purchasing Manager per policy (2x/month);
- Set policy on copy machine use and enforce policies regarding the use; and
- Liaison between outside organizations and your building.
- Support the Head of School in developing and maintaining a positive school culture in the building;
- Support Head of School/Staff/Parents with student disciplinary issues;
- Supervise inventory system to assure adequacy of classroom supplies;
- Schedule field trips and provide for transportation, payment, and record keeping;
- Administer to sick or injured children;
- Update schedule changes for transportation and extended day and transmits billing information in EZ Care; and
- Support students/parents with summer camp enrollment.
- Communicate with parents regarding absences, recruitment for programs;
- Parent Advisory Board liaison and assist Head of School;
- Assist with Open House;
- Facilitate Spanish-speaking parent groups;
- Coordinate Parent Conferences and translations;
- Coordinate parent mailings;
- SPED follow-through-register, forms, etc.; and
- Supervise enrollment process including lottery (ELC).
- Enrollment files;
- Maintain hard copy files for children (official, current, terminated, and special needs);
- Maintain database (PowerSchool);
- Maintain staff files;
- IT liaison to IT Director;
- Troubleshoot minor IT issues; and
- Communicate IT issues from teachers to IT Director.
- Experience working with school-aged children;
- Bilingual (English/Spanish) is required;
- Bachelor's degree is preferred; and
- Background in Education is preferred.
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