Operation Warehouse Buyer Job at MIDLAND INDEPENDENT SCHOOL DISTRICT
POSITION: Procurement Buyer
EXEMPT STATUS: Non-Exempt
NUMBER OF DAYS: 226
PAY GRADE: Aux PG-7
DIVISION: Financial Services
DEPARTMENT: Purchasing Department
REPORTS TO: Director of Purchasing/Contracts and Procurement Supervisor
SUPERVISES: None
EDUCATION: High School Diploma or GED
EXPERIENCE: One year administrative experience in warehouse, purchasing or high volume office setting
Position Function/Purpose
Provides administrative support to the Purchasing Department. Enters vendor’s correspondence, reports and other data into computer or related equipment. Assists in the procurement of equipment, supplies and services, through established purchasing procedures and practices, for the District’s departments.
Major Responsibilities
2. Ensures inventory items are received in the system and checks for accuracy.
3. Maintains computerized inventory
4. Assist Procurement Supervisor with planning the distribution of textbooks to campuses
5. Coordinates and verifies computerized inventory with the Procurement Supervisor
6. Provides administrative support to the department
7. Assist with preparation of bid solicitations and manages procurements from start to finish
8. Enters vendors correspondence, reports and other data into computer or related equipment
9. Assist in the procurement of equipment, supplies and services, through established purchasing procedures and practices, for the District
10. Prepares spreadsheets to present various data as required by the Purchasing Director or Procurement Supervisor
11. Assist Procurement Supervisor with the P-Card Program
12. Handles and routes all incoming and outgoing mail to vendors
13. Maintains the vendor files in the electronic bid system
14. Assist in reviewing bid request and contracts
15. Manages the annual contracts and ensures insurance certificates are up to date
16. Assists Purchasing Director and Procurement Supervisor with Board Agenda Items
17. Performs related duties as assigned
Qualification Requirements
Minimum Education/Certification:
1. High School Diploma or GED
2. Valid Texas driver’s license
Special Knowledge/Skills:
- Good organizational skills
- Good communication skills
- Have prior experience in computerized central warehouse inventory/financial systems
- Ability to work with various departments in assessing priorities for program compliance
- Positive attitude among district personnel and demonstrate a willingness to work
- Ability to work with vendors on negotiating unit costs for mass volume inventory items
- Governmental purchasing knowledge (preferred but not necessary)
- Ability to read and understand manuals and updates regarding District’s policies and procedures
Minimum Experience:
1. One year administrative experience in warehouse, purchasing or high volume office setting.
Physical Demands
1. Heavy carrying in excess of 25 lbs.
2. Use of fingers
3. Standing and walking (8 hours per day)
4. Reaching above shoulders
5. Operation of motor vehicle
Equipment used
1. District vehicle
2. Computer
Work Environment
1. Work inside and outside
2. Warehouse or office environment
The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive description of all work requirements and responsibilities. Additionally, the minimum level of education noted as a requirement could be supplemented by commensurate experience and/or certification(s) as determined by the hiring manager.
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