Office Specialist Job at State of Nebraska
Description
The Nebraska Department of Transportation (NDOT) is seeking a responsible and customer service-oriented Office Specialist to assist with providing administrative support to the teammates in our Materials and Research Division who are responsible for the research and testing of the materials used for constructing and maintaining our state transportation system.
At the Nebraska Department of Transportation, we reward our employee’s hard work with a friendly and supportive work environment and a comprehensive benefits package which includes:
Pay rate for this position is $15.198. (Effective July 1, 2023, pay rate will increase to $15.957).
Apply today using our quick apply process! The system will require your resume at the beginning of the process to fill in the required information, but please remember to attach your resume again, one more time, at the end of the process before submitting. Thank you!
At the Nebraska Department of Transportation, we reward our employee’s hard work with a friendly and supportive work environment and a comprehensive benefits package which includes:
- State-matched retirement contribution of 156%!
- 13 paid holidays
- Generous leave accruals that begin immediately
- A culture that embraces work-life balance
- Job security and stability, even during times of economic hardship
- Military leave
- Tuition reimbursement program
- Dependent tuition reimbursement program with partnering Nebraska community colleges
- Public Service Loan Forgiveness Program (PSLF) through the Federal government
- 79% employer paid health insurance plans
- Dental and vision insurance plans
- Employer-paid $20,000 life insurance policy
- Wide variety and availability of career advancement as the largest and most diverse employer in the State
- Opportunity to be part of meaningful work and make a difference through public service
- Training and development based on your career aspirations
- Employee Assistance Program
- Fun, inviting teammates
- Free parking
Pay rate for this position is $15.198. (Effective July 1, 2023, pay rate will increase to $15.957).
Apply today using our quick apply process! The system will require your resume at the beginning of the process to fill in the required information, but please remember to attach your resume again, one more time, at the end of the process before submitting. Thank you!
Examples of Work
Job duties include but are not limited to:
- Answer multi-line phone, direct calls and paging.
- Greet/check-in and direct visitors.
- Process letting packages to include tagging new project plans, distributing proposals, and letting sheets.
- Process motel bills and expense vouchers.
- Stamp, sort and distribute incoming and outgoing mail.
- Order supplies.
- Maintain central project files.
- Perform daily filing.
- Mail and distribute test results, change orders, revised plan sheets and final inspection documentation.
- Assist in preparation of Division special events and meetings.
- Assist in reconciling State Procurement Cards.
- Process invoicing.
- Maintain electronic central filing.
- Prepare information packets and materials for a variety of meetings.
- Perform various clerical duties as assigned.
Qualifications / Requirements
REQUIREMENTS: Coursework/training in administrative/office support functions, procedures, and methods including the operation of personal computers and office equipment; or areas related to the programs and functions of the employing agency OR experience in customer service or public contact; or applying criteria/regulations; and/or performing administrative/office/secretarial support work including use of personal computers and office equipment.
PREFERRED:
OTHER: Regular and reliable attendance is required.
PREFERRED:
- Experience in performing office/clerical support or records management activities.
- Experience scanning, making copies and faxing.
- Experience operating a multi-line phone.
- Experience with data entry and ensuring accuracy of records.
- Experience using Microsoft Word to create documentation and professional correspondence.
- Experience with Microsoft Excel creating and implementing spreadsheets.
- Experience with Outlook e-mail, tasks, and calendars.
- Experience using Adobe Professional.
- Experience with file management systems such as OnBase.
OTHER: Regular and reliable attendance is required.
Knowledge, Skills and Abilities
Must have effective communication skills and strong interpersonal skills.
NDOT encourages applicants of all ages and experience.
We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation.
Check out all that the State of Nebraska has to offer! For more information on benefits currently offered to permanent teammates, please visit: https://statejobs.nebraska.gov/index.html#benefits
Check out all that the State of Nebraska has to offer! For more information on benefits currently offered to permanent teammates, please visit: https://statejobs.nebraska.gov/index.html#benefits
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