Office Management Assistant Job at Sandia National Laboratories

Sandia National Laboratories Livermore, CA 94551

Posting Duration


This posting will be open for application submissions for a minimum of seven (7) calendar days, including the ‘posting date’. Sandia reserves the right to extend the posting date at any time.

NNSA Requirements for MedPEDs


If you have a Medical Portable Electronic Device (MedPED), such as a pacemaker, defibrillator, drug-releasing pump, hearing aids, or diagnostic equipment and other equipment for measuring, monitoring, and recording body functions such as heartbeat and brain waves, if employed by Sandia National Laboratories you may be required to comply with NNSA security requirements for MedPEDs.

If you have a MedPED and you are selected for an on-site interview at Sandia National Laboratories, there may be additional steps necessary to ensure compliance with NNSA security requirements prior to the interview date.

What Your Job Will Be Like


We are seeking a highly motivated Office Management Assistant to join our dynamic Security team. In this role, you will provide administrative support to managers and groups that work a combined schedule of remote and on-site work schedules.

On any given day, you may be called on to:

  • Coordinate and maintain multiple calendars, answer phone calls, make travel arrangements, submit travel expense reports, arrange meetings
  • Order office supplies, assist with property and training coordination, and serve as the information source on organizational policies and procedures
  • Arrange tours and coordinate accommodations for visitors from within Sandia, program representatives, senior leadership, and other agencies
  • Coordinate panel interviews, onboard new hires
  • Submit badge requests for site visitors and contractors
  • Partner with other administrative support staff in the Division, lab-wide (in California and New Mexico), and with external customers to cultivate a collaborative environment
  • Complete organization-specific training, including but not limited to advanced classified specialist training
  • Work on other ad hoc projects as defined by management

Qualifications We Require

  • High school diploma plus three or more years of directly related experience or equivalent combination of education and experience
  • Proficient with common office software, such as Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, etc.), Adobe applications, and web-based applications
  • Demonstrated organizational skills
  • Ability to obtain and maintain a DOE Q level security clearance

Qualifications We Desire

  • Experience handling sensitive information
  • Bachelor's degree in relevant field
  • Experience providing administrative support to on-site and remote managers and staff
  • Active DOE security clearance, or equivalent
  • Experience working in a fast-paced, dynamic environment

About Our Team


Group 8520 is Sandia National Laboratories Livermore, CA Site Safeguards & Security organization. The group provides security requirements and support to all site missions to include physical security, technical security, personnel security, information security, Emergency Management, DOE Protective Force, performance assurance, and other facets of a comprehensive government security program.

About Sandia


Sandia National Laboratories is the nation’s premier science and engineering lab for national security and technology innovation, with teams of specialists focused on cutting-edge work in a broad array of areas. Some of the main reasons we love our jobs:

  • Challenging work with amazing impact that contributes to security, peace, and freedom worldwide
  • Extraordinary co-workers
  • Some of the best tools, equipment, and research facilities in the world
  • Career advancement and enrichment opportunities
  • Flexible work arrangements for many positions include 9/80 (work 80 hours every two weeks, with every other Friday off) and 4/10 (work 4 ten-hour days each week) compressed workweeks, part-time work, and telecommuting (a mix of onsite work and working from home)
  • Generous vacations, strong medical and other benefits, competitive 401k, learning opportunities, relocation assistance and amenities aimed at creating a solid work/life balance*
World-changing technologies. Life-changing careers. Learn more about Sandia at: http://www.sandia.gov
  • These benefits vary by job classification.

Security Clearance


Sandia is required by DOE to conduct a pre-employment drug test and background review that includes checks of personal references, credit, law enforcement records, and employment/education verifications. Applicants for employment need to be able to obtain and maintain a DOE Q-level security clearance, which requires U.S. citizenship. If you hold more than one citizenship (i.e., of the U.S. and another country), your ability to obtain a security clearance may be impacted.

Applicants offered employment with Sandia are subject to a federal background investigation to meet the requirements for access to classified information or matter if the duties of the position require a DOE security clearance. Substance abuse or illegal drug use, falsification of information, criminal activity, serious misconduct or other indicators of untrustworthiness can cause a clearance to be denied or terminated by DOE, resulting in the inability to perform the duties assigned and subsequent termination of employment.

EEO


All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status and any other protected class under state or federal law.

Position Information


This Limited Term Employee (LTE) position is a temporary position for one year term, which may be renewed at Sandia's discretion up to a maximum of seven years.

Individuals in LTE positions may bid on regular Sandia positions as internal candidates, and in some cases may be converted to regular career positions during their term if warranted by ongoing operational needs, continuing availability of funds, and satisfactory job performance.




Please Note :
epokagency.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, epokagency.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.