Office Coordinator - Hybrid Position (00114) Job at PMA Consultants Careers
PMA Consultants is celebrating more than 50 years as a national program management/construction management consulting firm consistently achieving top rankings in
Engineering News-Record (
ENR). With a portfolio of projects that span the globe, we specialize in project and program management with subspecialties in owner’s representative, project controls, project scheduling, risk management, claims avoidance, and other fields! We are recognized for our leadership and subject matter expertise across a variety of industries and for helping owners deliver successful projects.
PMA values professionals who aspire to cultivate successful and enduring careers with us, and we have a great track record of working with our staff to nurture meaningful career arcs across industries and geographies.
Position Summary
PMA’s Braintree, MA office has an exciting opportunity for a proven coordinator to join our team. As an integral member of our operations team and corporate services, you will perform a pivotal role in ensuring the office's smooth and effective operations, supporting clients and projects, and promoting a harmonious working culture. This varied role is an ideal fit if you are proactive and enjoy working in a collaborative environment. We will give you the flexibility to do your best work with hybrid work options.
You will bring proven experience in an administrative role, ideally in a professional services environment. Above all, you will have a friendly and outgoing personality and enjoy helping others.
Daily Responsibilities
- Managing day-to-day office operations, current expectations include 1-2 days in-office
- Coordination of onboarding processes for new hires
- Virtual and in-person meeting coordination and event management, including catering
- Responding to client and staff queries and offering ongoing support
- Assisting with the completion of company documents such as technical reports, letters, proposals, CVs, etc.
- Assisting with the maintenance of online portals
- Assisting with office support activities including the planning and implementation of office procedures
- Assisting with coordinating work from home for all staff and other ad-hoc duties as required
- Participation in internal initiatives such as employee engagement and corporate social responsibility
Position Qualifications
- Outstanding customer service skills and an ability to build relationships and communicate with all levels of the business is a plus.
- 2 - 4 years of business administrative experience required.
- A systematic and organized work style, including solid time and self-management skills required.
- Ability to prioritize tasks and agility and flexibility to adapt to change is required.
- Proficient in Microsoft Office: Outlook, Word, Excel, PowerPoint, and Adobe PDF editing software is a plus.
- Ability to effectively write and edit business communications required.
- Experience with social media tools (e.g., Twitter, Facebook, LinkedIn) is a plus.
Additional Requirements
Physical: Standing or sitting for long periods; must be able to lift up to 15 pounds at times and spend extended hours in front of a computer screen.
Cognitive: Problem-solving, written, and verbal communication skills; computer and software skills; and ability to read and interpret text online or in printed form.
PMA offers competitive wages and comprehensive benefits, including medical, prescription, dental, vision, time off with pay, 401(k) with company match, life, disability, and professional development reimbursement for qualifying employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, gender identity, or gender expression), disability, national origin, or any other characteristic protected by applicable laws, regulations, and ordinances. Qualified female and minority applicants are encouraged to apply.
EOE, including persons with disabilities and veterans.
VEVRAA federal contractor.
Please Note :
epokagency.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, epokagency.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.