This position is part time, Monday - Friday 12:00PM-5:15PM.

Summary:

The Office Coordinator is responsible for providing a friendly, welcoming, and efficient service to all clients, visitors, affiliates, and Premium Mortgage staff.

Job Duties:

The Office Coordinator will be responsible for completing the following job duties. Greet clients and visitors as they enter the door with direct eye contact and a friendly, pleasant attitude.

• Answer phones promptly in a professional manner and routing calls as necessary
• Help maintain workplace security by issuing and collecting visitor badges, as necessary.
• Maintain the schedule for the conference rooms in the building.
• Sorting mail and distributing it to employee mailboxes, as well as ensuring outgoing mail is postmarked and picked up in a timely manner.
• Oversee the shipping of packages and managing costs associated with shipping.
• Make copies of documents that clients bring in for a Loan Officer or Processor and ensure that all information is stored safely and NPI (Non-Public Information) is kept private.
• Assigning new phone leads or walk-ins to Loan Officers
• Creating new borrower packets for the Loan Officers
• Stock coffee and supplies in the main lobby area.
• Order Supplies for Premium mortgage offices and its affiliates.
• Prepare and clean reception/lobby area and personal workstation daily.
• Assist Loan Officers with emails, scanning, mailings as needed.
• Training as needed.

This job description reflects management’s assignment of essential functions; and nothing in this herein restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Qualifications:

The following qualification are required of the Office Coordinator

Education:

• A high school diploma or GED is required.

Experience:

· Previous experience as a receptionist or office admin is preferred but not necessary.

Skills:

· Customer service skills

· Time management skills

· Written communication skills.

· Verbal communication skills

· Team player

· Multi-tasking

· Detail oriented

· Organizational skills

· Problem solving skills.

· Independent Judgement

Equipment:

The following equipment is used daily by the Office Coordinator and provided by Premium Mortgage.

· Computer

· Phone

· Printer/copier/fax machine

· Postage Meter

· Excel and word programs

· Encompass software

Job Types: Full-time, Temporary

Pay: $15.00 - $17.00 per hour

Schedule:

• Day shift
• Monday to Friday

Ability to commute/relocate:

• Rochester, NY 14618: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Office: 1 year (Preferred)
• Administrative experience: 1 year (Preferred)

Work Location: In person

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