Legal Receptionist/Administrative Assistant

Who we are:

The Law Office of Matthew C. is a law firm practicing primarily in Butte, Glenn, Tehama,
Plumas, Colusa, Yuba and Sutter Counties. The firm’s primary practice is criminal defense litigation, emphasizing DUI defense, medical marijuana issues, serious and violent felonies, reductions, and expungements. Our mission is to provide exceptional legal representation with skill, care, and empathy for our clients. You can find us on the web at https://www.bentlylaw.com/

Full Job Description:

The Legal Receptionist/Administrative Assistant is a part-time position. The incumbent must be adaptable and efficiently perform a variety of tasks in a fast-paced but lively and entertaining office environment. The incumabnt must have at least 1 year prior clerical/administrative experience with a well-rounded set of administrative and clerical skills. Experience in a legal office is preferred, but not required.

Summary:

Under general supervision, the incumbent will provide a variety of office clerical duties to support the Office. The Legal Receptionist/Administrative Assistant is the first point of contact and the face of the firm and must maintain positive enthusiasm and a professional demeanor. The
Legal Receptionist/Administrative Assistant dresses professionally, is punctual, responsible, and is multi-tasker.

Essential Job Functions:

Essential functions, as defined under the Americans with Disabilities Act, may include any of the following tasks, knowledge, skills, and other characteristics. The list that follows is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific tasks.

• Listening to voicemails and recording messages.
• Answering phone calls/handling information requests and screening calls for forwarding to the appropriate person.
• Calendaring client appointments, court appearances, and deadlines.
• Sending reminder notices to clients regarding appointments and court dates.
• Completing new client intake forms for new clients.
• Managing tidiness of the reception area and conference room.
• Greeting clients and other visitors to the office.
• Checking/processing mail daily including scanning documents to the appropriate electronic filing folder and properly labeling documents.
• Manage, organize, and maintain documents in paper or electronic filing systems.

• Provide general administrative assistance, such as maintaining the attorney's calendar and making travel arrangements for the attorney or scheduling remote appearances.
• Communicate with clients and witnesses.
• Provide information and assistance to clients and potential clients.
• Manage main law office email inbox.
• Prepare office correspondence when necessary.
• Prepare case files for court appearances.
• Perform other related duties as assigned.

Knowledge, Qualifications, and Skills

• Must be able to type 35 words per minute.
• Demonstrated proficiency with Microsoft Office Suite, including Word, Excel, and

Outlook.

• Experience in answering phones for a busy office is preferred but not required.
• Must be punctual and maintain regular, predictable attendance.
• Exceptional organizational skills and attention to detail.
• Professional, courteous, patient, and engaging demeanor both on the phone and in person.
• Ability to remain calm under pressure and while interacting with clients and opposing attorneys and/or parties under stress.
• Knowledge of legal terminology (preferred but not required).

Minimum Requirements-Education, Certifications, and Licenses

• High school diploma or GED equivalent and one (1) year of experience in clerical, administrative, or secretarial duties.
• Fifteen (15) units of coursework in Public Administration, Business Administration,

Behavioral or Social Sciences, or a related field from an accredited college or university may be substituted for the required experience.

• A valid State of California driver's license is required.

Job Type: Part-time

Pay: From $15.00 per hour

Benefits:

• Paid time off

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Chico, CA 95928: Reliably commute or planning to relocate before starting work (Required)

Education:

• Associate (Preferred)

Experience:

• Office Clerical: 2 years (Required)

Language:

• Spanish (Preferred)

Work Location: In person

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