OFFICE ASSOCIATE II

BRIEF JOB DESCRIPTION: This Office Associate II position provides office and administrative support to the Bureaus of Marine Science at the West Boothbay Harbor Laboratory. Additionally, the position will provide the administrative support for the Maine State Aquarium and the Education Division.

Typical Job Duties Include: Duties include performing switchboard receptionist tasks such as answering incoming calls to the DMR laboratory, directing the public to appropriate programs and services, inventorying supplies, managing incoming and outgoing mail, assisting with mass mailings and data entry etc. Additionally, this position will support financial functions such as purchases, travel, building access and cell phone ordering and other duties as assigned. Duties in support of the education division will include assisting with a variety of communication and organization for scheduled activities such as fieldtrips, course announcements, volunteer recruitment, and surveys; fielding requests for educational materials by the public; periodic updates for website and social media platforms; and scanning historic documents/photos/slides for DMR’s archive. For the aquarium; administrative point-of-contact; provide backup for daily admissions and gift shop sales using a Point-of-Sale system; provide daily cash up at end of day; make daily runs to bank for deposits/change; and keep the inventory shelves stocked.

MINIMUM QUALIFICATIONS: Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of modern office practices to perform complex office support tasks that are similar in nature, and 2) the ability to use independent judgment in handling exceptions to established work assignments, priorities, and schedules. All positions in this classification assume the qualifications of: Office Assistant I, and Office Assistant II.

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Work-Life Balance – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
• Health Insurance Coverage– The State of Maine pays 85%-100%of employee-only premiums ($9,893.52-$11,057.52 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
• Health Insurance Premium Credit– Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.
• Dental Insurance– The State of Maine pays 100% of employee-only dental premiums ($350.40 annual value).
• Retirement Plan– The State of Maine contributes at least 13.16% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.
• Gym Membership Reimbursement– Improve overall health with regular exercise and receive up to $40 per month to offset this expense.
• Health and Dependent Care Flexible Spending Accounts– Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.
• Public Service Student Loan Forgiveness– The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office.
• Living Resources Program – Navigate challenging work and life situations with our employee assistance program.
• Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive four weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.
• Voluntary Deferred Compensation– Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.
• Learn about additional wellness benefitsfor State employees from the Office of Employee Health and Wellness.

Maine State Government is an Equal Opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We provide reasonable accommodations to qualified individuals with disabilities upon request