Job Title: Office Assistant Job Category: Non-Exempt
Location: SPO - Human Resources Department: HR – Office
Reports To: Executive Director of Human Position Type: Part-Time

Resources
Prepared By: Human Resources Travel Required: N/A
Prepared Date: May 4, 2023 Revision Date:

Summary
Serves as office support for the Human Resources Department by maintaining the personnel files and various other office assignments by performing the following duties:

Essential Duties and Responsibilities
(Other duties may be assigned)

• Keep the HR Personnel files current weekly.
• Maintain the HR personnel files, and file room for organizational accuracy.
• Create new hire and term personnel folders.
• Maintain the inventory, organization and cleanliness of the supply and copy rooms.
• Oversee the cleaning of the offices and report any maintenance concerns.
• Verify employment as needed.
• Assists with HR projects as needed.
• Mail correspondence for sick and bereaved weekly.
• Keeping all exposure to HR information confidential at all times.

Competencies
To perform the job successfully, an individual should demonstrate the following competencies:

Attendance/Punctuality - Is consistently at work and on time. Ensure work responsibilities are covered when absent. Arrive at meetings and appointments on time.

Computer Skills – Working knowledge of Microsoft Office Products with strong word processing and data entry skills.

Customer Service – Must have excellent customer service skills when dealing with the public, including both OCBF and non-OCBF members. Manage difficult or emotional customer situations. Respond promptly to customer needs. Solicit customer feedback to improve service. Respond to requests for service and assistance.

Dependability – Use time appropriately and wisely. Follow instructions and responds to management direction.
Accept responsibility for own actions.

Diversity – Demonstrate knowledge of EEO policy. Show respect and sensitivity for cultural differences. Educate others on the value of diversity.

Ethics - Inspire the trust of others by keeping commitments and working with integrity and ethics. Uphold organizational goals.

Interpersonal Skills – Focus on solving conflict, not blaming. Approach others in a tactful manner by demonstrating respect and consideration regardless of their status or position. Maintain confidentiality. Listen to others without interrupting. Keep emotions under control.

Mathematical Skills – Ability to apply concepts of basic mathematics. Present numerical data effectively.

Oral Communication – Ability to communicate primarily in English. Speak clearly and persuasively in positive and/or negative situations. Listen and gets clarification in order to respond to questions.

Planning/Organizing – Prioritize and plan work activities. Plan for additional resources. Set goals and objectives.
Develop realistic action plans.

Problem-Solving – Identify and resolve problems in a timely manner and demonstrates the ability to develop alternative solutions. Gather and analyzes information in order to develop alternative solutions. Work well in group problem-solving situations.

Professionalism - Approach others in a tactful manner by showing respect and consideration regardless of status or position. React well under pressure by keeping emotions under control.

Reasoning Ability – Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.

Safety and Security - Observe safety and security procedures. Report potentially unsafe conditions. Use equipment and materials properly.

Technical Skills - Assess your own strengths and weaknesses. Pursue training and development opportunities. Strive to continuously build knowledge and skills. Share expertise with others.

Teamwork – Balance team and individual responsibilities. Exhibit objectivity and openness to others’ views and ideas and is willing to try new things. Give and welcome feedback.

Written Communication – Write routine reports and other correspondence clearly and informatively and can vary writing style to meet needs. Edit work for spelling and grammar. Able to read and interpret written information, primarily in English.

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience
High school diploma or GED and three to six months of related experience and/or training.

Spiritual Commitment
All employees are expected to commit to Christ and to the philosophy, ministry, and vision of OCBF and to help the church to meet the spiritual, social, emotional, and physical needs of the church family.

Members are asked to commit to:

• Consciously pursuing spiritual growth by participating in the vital experience of the church

(Education, Fellowship, Outreach, and Worship).

• Faithfully give at least 10% of their income to the ministry of OCBF.
• Faithfully serve in one of the ministries of the church in a volunteer capacity.

Agree to read and function under the guidelines and authority of the Church Constitution and By-Laws.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Job Type: Part-time

Pay: $14.00 - $15.00 per hour

Schedule:

• No nights
• No weekends

Ability to commute/relocate:

• Dallas, TX 75232: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person

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