Position Summary:

The Office Assistant is responsible for running the day-to-day front desk operations of the US headquarters overseeing our Boston office, including handling all office administration. Managing U.S. operations includes facilities, asset hardware management, coordinating activities with other offices, and supporting the Executive team. Day-to-day activities include handling incoming mail, greeting clients and visitors, accepting packages and shipments as well as managing office supplies and assisting with preparations for meetings and travel coordination.

Essential Duties and Responsibilities:

• Welcomes clients, guests, and colleagues and makes them feel at home
• Sorts and distributes incoming mail, including AP and AR and maintain email boxes
• Runs the day-to-day functions of the office, including ordering supplies and “owning” the kitchen
• Assists with employee onboarding including site access and capital equipment for new employees
• Updates and maintains the company directory
• Responsible for lunch ordering for vendors and guests
• Serves as the liaison to external service providers, vendors, and internal teams
• Manage Company’s travel policy and travel agency (support executive team with travel, if needed)
• Coordinates and manages company events
• Assists Assistant to CEO and CPO and other executives on special projects, along with additional responsibilities and projects as assigned in support of business objectives
• Handles all facility-related requirements, including security systems, with the support of IT department
• Performs other duties, as required.

Experience, Education, Certifications:

• Bachelor’s degree preferred
• 2-3+ years’ experience as an Office Administer in a busy environment
• Human Resources or Business Management Systems and Procedures experience, a plus, but not required

Competencies:

• Strong personality with excellent organizational, problem-solving, and multitasking skills
• Exhibits a high degree of integrity, ethics, and confidentiality
• Excellent interpersonal, written, and verbal communication skills
• Excellent customer service skills and external vendor interface.
• Observant and organized with an eye to detail
• Must be able to organize work and set priorities, and work independently in an environment with competing demands
• Ability to work under pressure

Computer Skills:

Microsoft Office Suite, Google Docs, NetSuite a plus

Physical Demands:

• Typical office environment
• Must be able to lift up to 15 pounds at times (packages, copier paper, etc.)

Equal Opportunity Statement:

Noble provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty, status as a covered veteran, or any other protected category in accordance with applicable federal, state, and local laws. Noble complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

https://www.dol.gov/ofccp/regs/compliance/posters/...

https://www.dol.gov/whd/regs/compliance/posters/fm...

https://www.dol.gov/whd/regs/compliance/posters/ep...

Job Type: Full-time

Pay: $17.00 - $21.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Supplemental pay types:

• Bonus pay

Work Location: One location

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