The Mx Group is looking for an Office Administrator to provide executive team and office administration support. This person will play a critical role in ensuring the smooth day-to-day operations of our office by providing an outstanding employee and visitor experience and supporting our executive leadership in their daily operation. The Office Administrator offers a reduced schedule (32 hours, benefits eligible) will sit onsite at our Burr Ridge office Monday-Thursday, off on Fridays.

What You'll Do

• Office Administration:
  • Provides back-up support for the Facility Manager when needed
  • Owner of the following:
    • Maintains supplies for kitchen and office
    • Manages catering requests and event set up and clean up
    • Procurement of employee and client gifts
  • Communications/Reception:
    • Answers main phone line and routes calls
    • Greets guests and ensures an outstanding visitor experience
    • Sorts and routes incoming mail; prepares outgoing mail
  • Executive leadership support:
    • Proactively maintains calendars for CEO and COO
    • Places lunch orders and picks up using personal vehicle (mileage will be reimbursed)
    • Manages travel arrangements
    • Submits expense reports in a timely fashion
    • Takes on special projects as assigned with accuracy and urgency

WHO YOU ARE

• Professional | Friendly, energetic, courteous and service-oriented to visitors and employees.
• Organized | Being detail oriented and organized will go a long way. Impeccable attention to detail; ability to keep track of and juggle many things at once.
• Trusted | Use discretion and maintain confidentiality.
• Proactive | Anticipate challenges and roadblocks and head them off where you can.
• Helpful | Demonstrate our core values, in particular Commitment and Empathy as you enable the corporate department and the rest of the company who are serving our clients.
• Ego-less | No job is too big or small for you. Be willing to wear a lot of hats and jump in where needed.
• Flexible | Pivot to address an unexpected circumstance.

What You'll Bring

• Associates degree preferred and 1 – 2+ years of professional work experience in a corporate or service environment
• Passion for technology and customer service
• A self-starter approach and true sense of ownership regarding work at each point of delivery
• Ability to work autonomously knowing when to engage manager and greater integrated team
• Strong interpersonal/communication skills; you will be face-to-face with clients and internal departments at their busiest moments
• Ability to lift up to 40 lbs
• Use of personal vehicle for daily local driving (local errands, pick up lunch, etc.) - will be reimbursed for mileage.
• Ability to work onsite four days a week

About Us

A leading B2B marketing agency, The Mx Group is one of the fastest growing agencies in the U.S. and was named B2B Marketing's Agency of the Year in 2022. We consistently receive awards for both our work and our company culture, including being named one of the Best and Brightest Companies to Work For in Chicago for seven years in a row and the Best and Brightest in the Nation this year. We help our clients elevate their brands, drive demand & increase loyalty through a combination of: Strategy & Insights, Creative & Production, Content Marketing, Digital Marketing & Media, Lead Gen & Nurture, Channel Marketing, Digital Experience, and Martech & Data.

Why You'll Love Working Here

In a word: people. In a broader sense: company culture. And some pretty sweet benefits, too.

At The Mx Group, you'll find we genuinely value and support each other — as people and as coworkers — as we produce award-winning work together. You aren't likely to find another team so focused on collaboration and so dedicated to success.

We're proud of the environment we've nurtured, and proud to be stronger than ever as we navigate the "new normal." We always look for new ways to lift each other up and brighten the team's work day. Wherever we're located, we celebrate together, from the latest new business win to the start of Friday summer hours to a rewarding week off at the end of each year.

Plus, we offer a full benefits package, including gym membership reimbursement, paid parental leave, medical/dental/vision insurance and a 401(k) program. In short, you're going to love being part of the Mx team.