Middle/High School Guidance Secretary/Study Hall Aide Job at East Porter County School Corporation
- Assist with student registration days. Assist new parents/students with the enrollment process during the school year and collect forms and documents from parents.
- Assist parents and students with the withdrawal process and notify teachers and staff.
- Assist in updating and maintaining student enrollment data for career and technical education classes. Run data for Report 30A
- Working closely with the Career Center, gathering information and data when needed.
- Compile a list of University, National and local scholarships. Constantly updating the list and communicating to students on available scholarship opportunities through Google Classroom.
- Assist with covering classes due to substitute teacher shortage, meetings or conferences.
- Process and answer phone calls, emails and notes from parents, doctors and substitute teachers regarding student absences. Input information into Skyward.
- Monitor Skyward attendance every period for absences and tardies.
- Call or email teachers regarding discrepancies in student attendance.
- Complete arranged absence forms and submit to principal for approval. Input into Skyward.
- Provide senior absences to principal for senior exemptions.
- Input and verify college visits.
- Print report cards, schedules and progress reports for special education teachers.
- Process daily reports of tardies and absences. Contact parents via email or mail regarding attendance. Forward detentions for excessive tardies/absences to assistant principal.
- Print transcripts, obtain counselor or principal signature, and mail.
- Enter test scores into Skyward. Place test score labels on transcript cards.
- Compile military list and distribute to armed forces offices. Complete forms as requested by military personnel, coordinate military visits.
- Verify past graduate status for employers.
- Maintain parking permits.
- Clean out senior files and withdrawn student files.
- Assist Memorial Scholarship Board with presentation program (optional duty by building).
- Assign lockers and key lock lockers to students.
- Confirm honor roll with guidance counselor due to Skyward not excluding required grades. Publish honor roll. Compile yearly list for end of year awards.
- Complete career and technical funding report (vocational funded classes).
- Print and file graduates transcripts with transcript cards at end of year. Maintain school records in fire proof file cabinets.
- Compile and create “do not disclose lists” for middle and high school students.
- End of year awards: Middle and high school, academics, departmental, school clubs, middle school promotion, etc. Gather information, order plaques, design certificates, design and print programs. Assist in set up for the ceremonies.
- Complete eligibility forms, mass emails to parents, complete other reports as needed for athletic director.
- Assist guidance counselor with verification, distribution, counting and remitting standardized tests.
- Assist probation officer with student information.
- Locate and distribute information in individual students.
- Maintain student aide list.
- Assist treasurer in ordering of books for upcoming school year. Stamp and number books for classrooms.
- Other duties as assigned by principal, guidance counselor, assistant principal or athletic director.
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