ZFA Structural Engineers (ZFA) is currently seeking a Marketing Coordinator to join our growing marketing team. We are looking for someone who can help bring our company’s marketing to the next level. With more than 85 employees across five offices, our company is small enough that everyone knows each other, but large enough to have significant marketing resources, needs, and aspirations. This position is an exciting growth opportunity for the right person. This position is available in either our San Francisco, Sacramento, or Silicon Valley (Redwood City) offices, though San Francisco is preferred.

As Marketing Coordinator, your work will involve a wide range of tasks to support our marketing team with the firm’s marketing, business development, administrative, and recruiting functions as needed. On occasion, some travel will be requested to other offices (including our largest office in Santa Rosa). A full-time in-office position is preferred, though we are open to a hybrid arrangement for the right candidate.

ZFA Structural Engineers is a Northern California-based structural engineering firm dedicated to our employees, clients, projects, and the communities we live in. We have five offices throughout Northern California, including San Francisco, Silicon Valley, Sacramento, Santa Rosa, and Napa. With a diverse group of talented engineers, drafters, and marketing and operations staff in five offices, we value a tight-knit, personalized experience for our staff and clients alike. We value diversity, equity, and inclusion for all people and are committed to creating an environment for all employees free of discrimination and harassment. Since 1974, we’ve been dedicated to designing new and revitalized places to live, work, learn, heal, and play throughout Northern California. We’ve accomplished a lot in nearly 50 years, and we are excited to continue to learn new skills, grow our business and our staff, and stay curious about engineering and the built environment.

Who We're Looking For

The ideal candidate is motivated, creative, flexible, and a good communicator. This candidate is well organized, has excellent coordination skills, and pays keen attention to details. Strong writing and editing skills are a must. This candidate is good natured, positive, and knows how to juggle simultaneous tasks as well as work with a team of busy people. This person is confident but eager to learn and unafraid of asking questions. Additional attributes include:

• A bachelor’s degree in business, marketing, communications, or other related and relevant field of study is preferred. Alternately, a minimum of two years of relevant professional experience in the A/E/C field is helpful. Candidates who meet neither qualification but are passionate to learn about our profession and contribute meaningfully to our team are encouraged to apply with a description of relevant skills and aspirations in their cover letter.
• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint) is a must.
• Proficiency with Adobe Creative Cloud and in Adobe programs (InDesign, Acrobat, Photoshop) is desirable as is some experience with Deltek Vision, Vantagepoint, or similar database application.
• A/E/C experience is ideal, especially with an understanding of the public (and private) request for qualifications/proposals (RFQ/P) process. Personal contacts, knowledge, and interest in the local A/E/C markets are a plus.
• The ability to be flexible and fulfill multiple roles as needed is key within a medium-sized company and is highly valued.

What You Will Be Doing

• Supports the marketing team in the development of branded marketing collateral to support staff needs
• Helps develop marketing collateral and presentations for client marketing, conferences, trade shows, and career fairs
• Strives to maintain accurate and up-to-date marketing libraries via continual updates to existing event flyers, proposals, – projects database (Deltek Vision or Vantagepoint), digital files, career fair materials, and statements of qualifications (SOQs)
• Assists with the pursuit of professionally photographed images of built projects to grow our website as well as with upkeep of a content management log to catalog and prioritize project photography needs
• Supports the marketing team with the preparation of proposals and sub-packages including compiling resume drafts, project description pages, and completing the required forms in response to RFQ/Ps
• Supports the coordination and preparation of event packages, and on some occasions, possibly attends events related to projects, sponsorships, fundraisers, golf tournaments, conferences, trade shows, and career fairs
• Assists with the planning and coordination of annual employee events and client-focused events
• Supports the marketing team with the preparation of award submittals
• Assists with coordination and monitoring deliveries of client holiday gifts
• Assists with updating and maintaining the website
• Assists the marketing team with posting pre-approved social media announcements
• Coordinates engineering licensing renewals
• Maintains the inventory of marketing supplies and event giveaway items and places orders for additional supplies as needed
• Provides some administrative support to local offices, possibly including ordering supplies, coordinating vendors, shipping items to other offices, troubleshooting equipment issues, researching new office equipment, and assisting with office relocations

Joining the ZFA Team

ZFA is an equal opportunity employer. We value diversity and are committed to creating an environment for all employees free of discrimination and harassment. ZFA is dedicated to growth and excellence in engineering with opportunities for motivated individuals. In addition to working hard, we also have fun. We socialize at each office and celebrate companywide at summer picnics and holiday parties.

Compensation: The pay rate is between $65,000 - $85,000 plus benefits, and is contingent upon geographic location, skill level, and experience.

Benefits We Offer:

• A dynamic and challenging work environment with strong emphasis on collaborative office culture
• Competitive salaries with overtime pay for non-exempt employees
• Paid time off (PTO) plus nine paid holidays
• Comprehensive benefits and insurance package
• Profit sharing through semi-annual bonuses
• Discretionary annual 401K employer contributions
• Opportunities for advancement and company ownership

Apply

Interested candidates please email your resume and cover letter to Lisa Williams at lisaw@zfa.com. Please use the subject line “Marketing Coordinator Position.” We look forward to hearing from you! No recruiters, please.

Job Type: Full-time

Pay: $65,000.00 - $85,000.00 per year

Schedule:

• Monday to Friday

Work Location: In person

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