Position Summary
Paul Davis Restoration, Inc. is a national franchise organization that provides property damage emergency services, restoration and reconstruction services for residential and commercial properties due to water, fire, mold, storm and other disasters. The Paul Davis Network is made up of more than 320 franchises across the US and Canada. Since 1966, we have helped more than 2 million property owners restore their properties and lives. Paul Davis Restoration, Inc. is owned by FirstService Corporation, a global leader in the rapidly growing real estate services sector. [More information about Paul Davis can be found at www.PaulDavis.com]. In our business, training of local marketing professionals is critical to the continued success of the Network. The Marketing Assistant will work directly with the Chief Marketing Officer. The Marketing Assistant will provide high-level administrative support to the CMO and support the corporate Marketing team with ongoing sales and marketing efforts.

Essential Duties/Responsibilities

• Consistently, proactively, and efficiently support the CMO and coordinate requests
• Organize meetings, including scheduling and sending reminders
• Organize team events, including hotel selection, team member logistics, restaurants, and catering
• Marketing training administration to include set-up and upload of training videos
• Monitor marketing email inbox and respond/forward as needed
• Assist with shipping and other admin tasks
• Assist with onboarding Marketing team members
  • Coordinate with vendors with marketing materials for new hires, meetings, and conferences
  • Support photographer and any other admin tasks during Owners School
  • Edit files and coordinate print and shipping of business cards for corporate team members
  • Update content on internal WordPress sites
  • Ensure marketing invoices are coded appropriately, approved and submitted on time
• Assist with compiling and organizing design databases (design files and photo library)
• Use design software (Adobe InDesign) to update template content (i.e., update photos, verbiage, translations, etc.)
• Convert designs to editable Microsoft Word and PPT templates
• Distribute design content as needed (i.e., image assets or other files)
• Assist with writing content / content curation for marketing materials
• Weekly Goal Setting & Review sessions with Team Leader
• Any other duties and responsibilities assigned on a needed basis

Competency – Knowledge, Skills and Abilities:

• Strong written and verbal communication skills, copywriting experience a plus
• Knowledge of Microsoft Office applications (Outlook, Word, Excel, PowerPoint, Adobe)
• Excellent organizational and priority management skills
• High level of thoroughness and urgency
• Ability to work independently and as a team player
• Maintain a level of confidentiality
• Ability to meet or exceed deadlines
• Ability to plan and coordinate meetings
• Ability to maintain a satisfactory background check
• Ability to follow our Paul Davis Values, Vision, Mission, and 10 Serving Basics

Required Education and Experience

• Associate/College Degree or equivalent
• 1+ year marketing and/or communications and/or event management experience
• Experience with Microsoft Office suite
• Well versed in modern online website platforms

Preferred Education and Experience

• Degree in marketing, communications, or writing a plus
• Design skills (Adobe Suite and Adobe Premiere Pro) a plus
• Social media management experience (Facebook, Instagram, LinkedIn, TikTok) a plus
• WordPress experience a plus

Physical Requirement
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee is occasionally required to sit, climb or balance, stoop or kneel. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

• Must be able to stay in a stationary position up to 75% of the time
• Constantly operates a computer and other office productivity machinery, such as a calculator, fax machine, copy machine, and computer printer
• Must be able to observe and perceive information on a computer and documents
• Must be able to communicate and converse with corporate team members and franchisees over the phone, Zoom, Microsoft Teams, via email, and face to face
• Occasionally will lift up to 20lbs.

Work Environment The employee will be working in the confines of an office setting. The employee will be subjected to air conditioning and heat within the office. Most work will be conduct over email, video conferencing, and telephone. The successful person must be productive with minimal supervision. The employee will be required to travel to a few events a year and be exposed to outdoor temperatures during travel. Travel This position may require up to 10% travel. This position requires limited travel to conferences and team meetings. Reasonable Accommodation for Disability Any applicant or employee, who believes that a reasonable accommodation is required for purposes of federal or state disability law is required to contact Human Resources to begin the interactive exchange process. The ADA defines “reasonable accommodation” as a change or adjustment to a job or work environment that allows a qualified individual with a disability to satisfactorily perform the essential functions of a particular job and does not cause an undue hardship for the employer. Disclaimer Paul Davis Restoration is an equal opportunity employer. Paul Davis Restoration provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.

Flexible work from home options available.