Manager, Facilities and Fleet Maintenance Job at Southwestern Community College District
Southwestern Community College District Chula Vista, CA 91910
Hours Per Week:
Knowledge & Abilities:
MUST HAVE ABILITY TO:
40
District Values:
Incumbents in District positions are expected to exhibit an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, gender identity, sexual orientation, and ethnic backgrounds of community college students, and employees, including those with physical or learning disabilities, and successfully foster and support an inclusive educational and employment environment.
Job Description
https://www.swccd.edu/administration/human-resources/job-descriptions/
files/jobdescription_supr_manager_facilities_fleetmaintenance.pdf
Responsibilities:
Under general direction, plans, organizes, and manages the maintenance of the District’s facilities and fleet; supervises assigned staff; and performs related work as required.
REPRESENTATIVE DUTIES :
REPRESENTATIVE DUTIES :
- Plans, manages, and oversees the daily operations of the District’s building and vehicle maintenance programs, including District fleet, grounds, and maintenance vehicles, energy management equipment, intrusion systems, fire alarms, and fire sprinkler systems.
- Participates in the development and implementation of goals, objectives, policies, and priorities for the assigned functions; within District policy, recommends appropriate budget, service, and staffing levels; recommends, establishes, and administers policies and procedures.
- Develops, administers, and oversees the maintenance program budget.
- Acts as a liaison between maintenance staff and District staff; assigns staff to respond to requests for service and monitors successful resolution of facilities and fleet problems; develops and implements maintenance schedules using the District’s computerized maintenance management system.
- Develops and implements facilities projects, including the preparation of plans and specifications for facility repairs and modifications and estimating material and labor costs; develops scopes of work though requisition process; coordinates and inspects the work of outside contractors, architects, and engineers involved in repairs and construction.
- Develops and standardizes procedures and methods to improve and continuously monitor the efficiency and effectiveness of the assigned unit, service delivery methods, and procedures; assesses and monitors workload, administrative and support systems, and internal reporting relationships; reviews and evaluates work products; identifies opportunities for improvement and makes recommendations to the Director, Facilities, Operations, & Planning.
- Prepares preventive maintenance procedures and schedules for all equipment, vehicles, and tools and enters into the District’s computerized maintenance management system; oversees, directs, and documents the schedule and assignments for completing the required preventive maintenance.
- Monitors changes in laws, regulations, and technology that may affect District or departmental operations; implements policy and procedural changes as required.
- Performs related duties as assigned.
MUST
HAVE
KNOWELDGE
OF:
- Administrative principles and practices, including goal setting, budget development, program development, implementation, and evaluation.
- Organizational and management practices as applied to the analysis and evaluation of projects, programs, policies, procedures, and operational needs.
- Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work methods and procedures.
- Principles and practices of project management.
- Principles, practices, methods, equipment, materials, and tools used in construction trades, facilities maintenance, and vehicle maintenance and repair.
- Safe work practices related to facilities and fleet maintenance work.
- Applicable federal, state, local, and District laws, regulations, ordinances, policies, and procedures relevant to assigned programs, projects, and operations.
- Contemporary issues of inclusion, social justice, diversity, access, and equity as related to higher education.
- Methods and techniques for the development of presentations, business correspondence, and information distribution; research and reporting methods, techniques, and procedures.
- Modern office practices, procedures, technology, and computer equipment and applications, including word processing, database, and spreadsheet applications.
- English usage, spelling, vocabulary, grammar, and punctuation.
- Principles and practices of record keeping.
- Techniques for providing a high level of customer service by effectively interacting with students, staff, faculty, representatives of outside organizations, and members of the public, including individuals of diverse academic, socioeconomic, ethnic, religious, and cultural backgrounds, physical ability, and sexual orientation.
MUST HAVE ABILITY TO:
- Provide professional leadership and direction for the assigned program areas.
- Develop and implement goals, objectives, policies, procedures, and work standards for assigned program areas.
- Develop and monitor budgets and effectively utilize resources.
- Interpret, apply, explain, and ensure compliance with applicable federal, state, local, and District laws, regulations, ordinances, policies, and procedures.
- Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
- Read blueprints and building plans.
- Use basic hand tools.
- Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
- Maintain accurate databases, records, and files.
- Effectively manage priorities in complex and diverse operational units.
- Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
- Use English effectively to communicate in person, over the telephone, and in writing.
- Use tact, initiative, prudence, ethics, and independent judgment within general policy, procedural, and legal guidelines.
- Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Equivalent to bachelor’s degree from an accredited college or university in business or public administration, construction management, or a related field
AND
Training or education in supervision
PLUS
Five (5) years of increasingly responsible experience in facilities or fleet maintenance.
Minimum Qualifications (Faculty and Academic Administrator Positions Only) Desired Qualifications: Licenses and Other Requirements:
Equivalent to bachelor’s degree from an accredited college or university in business or public administration, construction management, or a related field
AND
Training or education in supervision
PLUS
Five (5) years of increasingly responsible experience in facilities or fleet maintenance.
Must satisfactorily pass a pre-employment physical examination if selected for position.
- All District students and employees must participate in the COVID-19 Vaccination Program, which requires them to be fully vaccinated against COVID-19 unless they receive an approved medical or religious exemption.
- All staff and clients must wear a mask until State, County, and District regulations change. Personal protective equipment provided and required.
- Plastic shield at workstations until State, County, and District regulations change.
- Social distancing guidelines in place until State, County, and District regulations change.
PHYSICAL
DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, as well as to work in the field; to operate a motor vehicle and to visit various District and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. Incumbent performs work in an office and at construction and field sites, including at heights and on rooftops; standing and walking between work areas is regularly required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Incumbent must regularly climb, bend, stoop, and kneel in the performance of work duties. Incumbent must possess the ability to lift, carry, push, and pull materials and objects weighing up to 50 pounds with the use of proper equipment.
ENVIRONMENTAL ELEMENTS
Incumbent works in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Incumbent also works at construction and field sites with exposure to high noise levels, ambient temperature and weather conditions, dust or fumes, hazardous chemicals, vermin and insects, and hazardous or moving machinery or equipment. Incumbent must use personal protective equipment at construction sites and other work settings.
Salary:
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, as well as to work in the field; to operate a motor vehicle and to visit various District and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. Incumbent performs work in an office and at construction and field sites, including at heights and on rooftops; standing and walking between work areas is regularly required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Incumbent must regularly climb, bend, stoop, and kneel in the performance of work duties. Incumbent must possess the ability to lift, carry, push, and pull materials and objects weighing up to 50 pounds with the use of proper equipment.
ENVIRONMENTAL ELEMENTS
Incumbent works in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Incumbent also works at construction and field sites with exposure to high noise levels, ambient temperature and weather conditions, dust or fumes, hazardous chemicals, vermin and insects, and hazardous or moving machinery or equipment. Incumbent must use personal protective equipment at construction sites and other work settings.
Range 30, Step 1-5, $7,695.25-$9,354.08 per month. An excellent benefits package which includes medical, vision, dental, retirement, vacation, generous sick leave package, and life insurance is available for the employee and eligible dependents. This position is a classified exempt position in accordance with the Fair Labor Standard Act and California Education Code Section 88020. The employee holding this position is not eligible for overtime compensation.
Salary Schedule: Administrators' Association Work Schedule:
Monday-Friday: 6:00 a.m.-2:30 p.m. (Approximately). Work schedule may be adjusted to meet the needs of the department.
Successful candidate may be assigned to any of the campus sites (Chula Vista, National City, Otay Mesa, and/or San Ysidro).
Start Date: As soon as the successful candidate is identified and following the subsequent governing board approval. Screening Deadline:
Successful candidate may be assigned to any of the campus sites (Chula Vista, National City, Otay Mesa, and/or San Ysidro).
All application materials must be received on-line at
https://jobs.swccd.edu. Position is open until filled. Applications received by the first screening deadline of
11:59 p.m. on Friday, January 6, 2023 are guaranteed to be reviewed by the selection committee. Any application received after the deadline is not guaranteed a review.
Tentative Timeline (Subject to Amendments):
| November 9-January 6, 2023 | Position advertised; District receives applications
| January 6, 2023 | Initial screening deadline for guaranteed consideration. Position is open until filled.
| January 16-31, 2023 | Reviewing of applications.
| February 6-17, 2023 | Search Committee interviews candidates
| February/March, 2023 | Second level interview for finalists
| March, 2023 | Employment start date pending Governing Board approval.
Open Until Filled Yes Required Applicant Docs Cont'd Southwestern College Online Application Supplemental Application: Special Instructions to Applicants:
| January 6, 2023 | Initial screening deadline for guaranteed consideration. Position is open until filled.
| January 16-31, 2023 | Reviewing of applications.
| February 6-17, 2023 | Search Committee interviews candidates
| February/March, 2023 | Second level interview for finalists
| March, 2023 | Employment start date pending Governing Board approval.
Required application document:
Narrative: This position manages skilled trades directly and is responsible for all facilities repairs, maintenance, and projects. Southwestern College has five campuses and over 70 buildings. Please describe your experience with directly managing skilled trades, such as plumbers, HVAC technicians, painters, pool technicians, carpenters, and general maintenance technicians. How did you manage workloads, and coordinate day-to-day operations?
Equivalency (Academic Faculty Positions Only)
Narrative: This position manages skilled trades directly and is responsible for all facilities repairs, maintenance, and projects. Southwestern College has five campuses and over 70 buildings. Please describe your experience with directly managing skilled trades, such as plumbers, HVAC technicians, painters, pool technicians, carpenters, and general maintenance technicians. How did you manage workloads, and coordinate day-to-day operations?
Equivalency (Academic Faculty Positions Only)" section to read as follows, “To teach classes at Southwestern Community College District, an applicant must have completed coursework that meets the California Community College’s Chancellor’s Office Minimum Qualifications for Faculty. In some cases, an applicant who does not possess the exact degree title(s) listed by the State may meet State requirements for equivalency. In this case, the District follows a process to determine equivalency. If this is the case, please complete the
Supplemental Equivalency Application, for Academic Employment and upload this form with your online application.
Foreign Degrees:
Foreign degrees require an evaluation for United States equivalency from an agency having membership with the National Association of Credential Evaluation Services, Inc.
Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached to your online application at the time of applying.
For your convenience, we have provided the NACES (National Association of Credential Evaluation Services) membership list to assist you in complying with this requirement; click on the Helpful Job Tips link on the navigation bar. You may use any other certified transcript evaluation service at your disposal.
Additional Information:
Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached to your online application at the time of applying.
For your convenience, we have provided the NACES (National Association of Credential Evaluation Services) membership list to assist you in complying with this requirement; click on the Helpful Job Tips link on the navigation bar. You may use any other certified transcript evaluation service at your disposal.
We regret we are unable to accept faxed, e-mailed, mailed, or hand delivered application materials. Only complete application materials submitted through SWC online system will be accepted. To complete and submit your application for this position, please visit our online employment website at https://jobs.swccd.edu. All required information must be submitted online before the review date and time indicated on the job posting.
A confirmation number will be assigned if your application packet has been successfully submitted. Assistance with the online application process is available through the Human Resources Office at 900 Otay Lakes Road, Chula Vista, CA 91910; telephone: (619) 482-6395 or e-mail to employment@swccd.edu.
It is the sole responsibility of the applicant to ensure that all application materials are received by the review deadline date. A separate, complete application packet is required for each position for which you are applying for. All materials included in your application packet become District property, will not be returned, will not be copied, and will be considered for this opening only.
Candidates selected for employment with Southwestern Community College District must be fingerprinted by an electronic fingerprinting service (i.e. LiveScan) within 10 days of employment; provide clearance of tuberculosis (dated within the past 4 years and renewed every four years as a condition of continued employment) within 60 days of employment; provide proof of eligibility to work in the United States.
In addition to the above, for Faculty/Administrator positions (only), successful candidate must submit official (sealed) college transcripts confirming date degree conferred and/or a valid CA Community College Credential.
Reasonable accommodations will be provided to candidates with verified disabilities. Accommodation requests should be made at the time the interview appointment is scheduled.
As an Equal Opportunity Employer and in compliance with the Americans with Disabilities Act, Southwestern Community College District will make reasonable accommodations for individuals with disabilities.
The Southwestern Community College District shall not discriminate against any person in employment or in any program affiliated with the District on the basis of age, ancestry, color, ethnic group identification, national origin, religion, race, sex, sexual orientation, physical or mental disability, veteran status, or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.
Notice of Availability of the Annual Security Report – Southwestern College is committed to assisting all members of the community in providing for their own safety and security. The Annual Security Report is available on the SWCPD website at https://www.swccd.edu/student-support/safety-and-security/jeanne-clery-act/.
If you would like to receive a hard copy of the Annual Security Report, which contains this information, you can stop by the SWC College Police Department or you can request that a copy be mailed to you by calling (619) 482-6390.
The report contains information regarding campus security and personal safety including topics such as: crime prevention; public safety authority; crime reporting policies; programs to prevent dating violence, domestic violence, sexual assault, and stalking; the procedures the College will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by the College or a recognized student organization; and on public property within, or immediately adjacent to and accessible from the campus.
This information is required by law and is provided by the SWC College Police Department.
Drug and Alcohol Abuse Prevention Plan (DAAPP) – More information about the DAAPP, including the Drug Free Environment and Drug Prevention Program Policy and Procedure and Biennial report can be found in the Health and Safety Section of the campus Consumer Information page ( http://www.swccd.edu/index.aspx?page=1084)
A confirmation number will be assigned if your application packet has been successfully submitted. Assistance with the online application process is available through the Human Resources Office at 900 Otay Lakes Road, Chula Vista, CA 91910; telephone: (619) 482-6395 or e-mail to employment@swccd.edu.
It is the sole responsibility of the applicant to ensure that all application materials are received by the review deadline date. A separate, complete application packet is required for each position for which you are applying for. All materials included in your application packet become District property, will not be returned, will not be copied, and will be considered for this opening only.
Candidates selected for employment with Southwestern Community College District must be fingerprinted by an electronic fingerprinting service (i.e. LiveScan) within 10 days of employment; provide clearance of tuberculosis (dated within the past 4 years and renewed every four years as a condition of continued employment) within 60 days of employment; provide proof of eligibility to work in the United States.
In addition to the above, for Faculty/Administrator positions (only), successful candidate must submit official (sealed) college transcripts confirming date degree conferred and/or a valid CA Community College Credential.
Reasonable accommodations will be provided to candidates with verified disabilities. Accommodation requests should be made at the time the interview appointment is scheduled.
As an Equal Opportunity Employer and in compliance with the Americans with Disabilities Act, Southwestern Community College District will make reasonable accommodations for individuals with disabilities.
The Southwestern Community College District shall not discriminate against any person in employment or in any program affiliated with the District on the basis of age, ancestry, color, ethnic group identification, national origin, religion, race, sex, sexual orientation, physical or mental disability, veteran status, or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.
Notice of Availability of the Annual Security Report – Southwestern College is committed to assisting all members of the community in providing for their own safety and security. The Annual Security Report is available on the SWCPD website at https://www.swccd.edu/student-support/safety-and-security/jeanne-clery-act/.
If you would like to receive a hard copy of the Annual Security Report, which contains this information, you can stop by the SWC College Police Department or you can request that a copy be mailed to you by calling (619) 482-6390.
The report contains information regarding campus security and personal safety including topics such as: crime prevention; public safety authority; crime reporting policies; programs to prevent dating violence, domestic violence, sexual assault, and stalking; the procedures the College will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by the College or a recognized student organization; and on public property within, or immediately adjacent to and accessible from the campus.
This information is required by law and is provided by the SWC College Police Department.
Drug and Alcohol Abuse Prevention Plan (DAAPP) – More information about the DAAPP, including the Drug Free Environment and Drug Prevention Program Policy and Procedure and Biennial report can be found in the Health and Safety Section of the campus Consumer Information page ( http://www.swccd.edu/index.aspx?page=1084)
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