CLINTON COUNTY GOVERNMENT
Job Description

Title: Magisterial District Court Clerk I
Department: Magisterial District Court
Position Reports to: Magisterial District Judge
Grade Level: A
FLSA Status: Non-Exempt
Position Type: Full-Time
Bargaining Unit Status: Bargaining
Date: October 1, 2018

Summary: The purpose of this position is to process, scan, docket, maintain, track and complete all legal actions filed in the Magisterial District Court. This work is performed under the direction of the Magisterial District Judge (MDJ). The President Judge and Court
Administrator are responsible for human resource activities such as, but not limited to, hiring, firing, assignment of office location, scheduling, and authorization for taking of leave.

Essential Functions: The following duties are normal for this position. They are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned by the MDJ or President Judge. This position does not and should not supervise or instruct any other employee and will be entitled to union membership.

• Assists in Central Court as needed.
• Tracks cases and provides appropriate notifications to necessary parties.
• Greets, screens, directs and assists callers and visitors; provides information; answers questions; prepares wedding certificates, etc. Takes payments and prepares receipts;
• Balances funds collected with receipts on a daily basis.
• Assists MDJ after work-hours when required.
• Collects payments, including bail; schedules payment determination hearings if payments are missed.
• Processes all necessary documents including commitments, payment plans, orders imposing sentence, driver license suspensions, etc.
• Schedules and track payment plans and alternative sentences such as Community Service, etc.
• Notifies defendants of judicial action and opportunity to pay or set up payment plan; processes notices of impending warrants, etc.
• Scans original court documents to Administrative Office of Pennsylvania Courts (AOPC) provided systems/programs as directed by the MDJ, President Judge or AOPC.
• Processes and dockets a variety of traffic, non-traffic, truancy, game law, fish and boat law, civil, criminal and private complaints and citations; prepares all related paperwork, notifies involved parties of impending actions, by mail, or by service of process; schedules related court appearances and performs all related work.

Magisterial District Court Clerk I October 1, 2018 1

CLINTON COUNTY GOVERNMENT
Job Description

• Oversees warrant control with all police departments and constables; maintains lists and databases; distributes, returns and cancels warrants; notifies appropriate personnel regarding warrants.
• Prepares receipts; schedules appointments, hearings and trials; collects collateral for trial.
• Types and processes a variety of reports, documents and correspondence; processes subpoenas and service of process for trials; notifies appropriate parties of judicial actions and dates.
• Files documents and records; maintains filing systems; copies, faxes and scans documents.
• Complies with all directives of the MDJ, President Judge and District Court

Administrator.

• Maintains regular and on-time attendance.
• Performs other related functions as assigned or required.

Education and Experience: High school diploma or equivalent with a minimum of six months of work related experience, or any combination of education and experience that provides equivalent knowledge, skills and abilities.

Additional Job Requirements: Valid driver’s license, satisfactory pre-employment drug screen and background check, and completion of computer skills testing.

Physical and Mental Abilities Required to Perform Essential Job Functions:

Language abilities and Interpersonal Communication

• Requires the ability to process, calculate, compute, summate, and/or tabulate data.

Includes the ability to perform subsequent action in relation to these computational operations.

• Requires the ability to provide guidance, assistance and/or interpretation to others, such as co-workers and the public, on how to apply policies, procedures and standards to specific situations.
• Requires the ability to utilize a wide variety of reference and descriptive data and information such as regulations, warrants, citations, complaints, lists, letters, manuals, procedures, correspondence and general operating manuals.
• Requires the ability to communicate orally and in writing with the MDJ, and all department personnel, other county departments, law enforcement agencies, counselors, clients, defendants, attorneys and the public.

Mathematical Ability

• Requires the ability to perform addition, subtraction, multiplication and division and to calculate percentages and decimals.

Magisterial District Court Clerk I October 1, 2018 2

CLINTON COUNTY GOVERNMENT
Job Description

Physical Requirements

• Requires the ability to operate, maneuver and/or provide simple but continuous adjustments on equipment, machinery and tools such as computers and other office machines and to stoop or kneel for tasks such as filing.
• Requires the ability to coordinate eyes, hands, feet and limbs in performing coordinated tasks such as typing.
• Tasks involve the ability to perform light to moderate physical activity, which may involve some lifting, carrying, pushing and pulling of objects weighing up to twenty-five pounds.
• Requires the ability to recognize and identify similarities or differences between characteristics of colors, shapes and sounds associated with job-related objects, materials and tasks.

Environmental Adaptability

• Ability to work under safe and comfortable conditions where exposure to environmental factors is minimal and poses a very limited risk.

Employee Expectations:

In completing the duties and responsibilities of the Magisterial District Court Clerk I, the employee will adhere to all Court and County policies, guidelines, practices and procedures; act as a role model both inside and outside the County, perform duties as workload necessitates in a timely, accurate and thorough manner and be conscientious about meeting department productivity standards; and communicate regularly with supervisor about department issues.

At-Will-Employment:

The Magisterial District Court Clerk I, is an at-will employee and serves at the pleasure of the
Court and President Judge. They are an Equal Opportunity Employer (s) and do not discriminate on the basis of age, gender, religion, race, color, national original, ancestry, sexual orientation, or disability.

In compliance with the Americans with Disabilities Act, the Court and President Judge will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodation with the Court
Administrator to the extent that it does not constitute an undue hardship to the County.

I have read the job description for Magisterial District Court Clerk I, and fully understand the requirements set forth therein. I hereby accept the position and agree to abide by the

Magisterial District Court Clerk I October 1, 2018 3

CLINTON COUNTY GOVERNMENT
Job Description

requirements and duties set forth. I will perform all duties and responsibilities to the best of my ability.

______________________________________ ______________________________
Signature of Employee Date

_____________________________________ ______________________________
Signature of Supervisor Date

Magisterial District Court Clerk I October 1, 2018 4

Job Type: Full-time

Pay: From $25,795.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Relocation assistance
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Renovo, PA 17764: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• Office: 1 year (Preferred)

License/Certification:

• Driver's License (Preferred)

Work Location: One location

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