Legal Assistant II - Commonwealth's Attorney Job at Spotsylvania County, VA
COMMONWEALTH ATTORNEY'S OFFICE:
Under general supervision, performs secretarial and administrative duties of a legal nature in the Commonwealth's Attorney's Office. Work involves independently preparing routine legal documents and composing and typing a variety of legal and routine documents. Work also involves receiving, screening, and responding to a variety of inquiries by telephone and in person and providing information or assistance or referring inquiries to the appropriate personnel. Work also involves coordinating court dates, continuances, etc., and notifying involved parties. Employee is responsible for maintaining a variety of confidential and routine files and records. Employee is also responsible for ordering and assembling criminal histories, driving records, conviction records, probation records, etc. Employee must exercise independent judgment, discretion and initiative in completing assignments. Employee must also exercise considerable tact and courtesy in frequent contact with the public, victims, and witnesses.
- Answers telephone and greets visitors; receives inquiries for the Commonwealth's Attorney and his assistants, provides information and assistance or takes messages.
- Composes and types material from typed, handwritten or machine dictation, which requires use a of a variety of complicated formats for preparing plea agreements, briefs, show cause motions, subpoenas, and other legal and court documents, prepares correspondence, memos and other routine documents; assumes responsibility for correctness of spelling, punctuation, format and grammar.
- Maintains calendar of upcoming cases, judges, etc.; coordinates appointments for the Commonwealth's Attorney.
- Prepares show cause motions/orders for Court; prepares extradition petitions.
- Orders criminal histories, driving records, prior criminal/driving convictions; obtains police reports and coordinates court cases.
- Receives and distributes incoming mail; analyzes incoming mail and determines appropriate actions.
- Arranges and coordinates continuances; prepares and types continuance orders, letters, etc.
- Notifies correctional facilities of court dates and times for inmates; prepares transportation orders
- Sets up and maintains a variety of confidential and general files.
- Delivers and retrieves documents from courts and County offices.
- Receives and files state laboratory certificates of analysis with appropriate courts; receives and files medical examiner's reports.
- Orders office supplies, as necessary.
- Copies documents and sends facsimiles, as necessary.
- Assists probation and parole officers with needed information form case files, etc.
- Assumes duties and responsibilities of subordinates in their absence or as needed.
- Performs other related duties as required.
COMMONWEALTH ATTORNEY'S OFFICE:
Vocational/Technical School completion, with major course work in legal secretarial science, and three (3) to five (5) years of experience in legal secretarial/administrative work, experience in public law enforcement office preferred; or any equivalent combination of training and experience which provides the required knowledge, skills and abilities. Must possess or be able to obtain VCIN operator certification.
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