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Judicial Specialist 2 Job at New Mexico Courts

New Mexico Courts Carlsbad, NM

Job Information

  • Date Posted
    2025-09-08
  • Location
    Carlsbad, NM
  • Job Title
    Judicial Specialist 2
  • Gender
    Both

Administrative Office of the Courts


Business Unit: 23500


Judicial Specialist 2, #10114912-23500, Full-Time, Perm, in Carlsbad, NM


# of Positions: 1


Opening Date: 11-30-2022 - Close Date: 01-18-2023


Job Pay Range: GG: $16.922 - $33.845 per hour


Target Pay Range/Rate: $16.922 - $18.852119 per hour


The Fifth Judicial District Court is recruiting for a Full-Time, Classified, Judicial Specialist 2 position, #10114912-23500, in Eddy County, Carlsbad, NM. GENERAL STATEMENT OF DUTIES: Acting under general supervision prepare and process court documents, perform judicial procedures and work with the court case management system. Hours are Monday through Friday 8:00 a.m. - 5:00 p.m. Finalist(s) may be subject to criminal background check.

EXAMPLES OF JOB DUTIES
  • The Judicial Specialist 2 is responsible using the case management system to open, docket, and close cases based on judgement details.
  • Provides customer service information with to a high volume of pro se litigants by providing general procedural information without giving legal advice.
  • Uses the case management system to (1) open cases – determine case type/cause of action and assess and receipt filing fee if required; (2) docket cases – review documents and determine appropriate event codes, enter data, scan documents, and link related scanned images; and (3) close cases – determine and enter closing events, disposition type, and judgement details.
  • Assesses, receipts, records, and reconciles monies, and prepares bank deposits; follows cash handling procedures.
  • Processes, maintains, and distributes documents, files and case materials.
  • Uses electronic filing to review incoming filings for format, signatures, event code, and filings fees.
  • Processes and expedites orders of protections.
  • Accurately disburses bond payments.
  • Prepares and maintains bond reports.
  • Reconciles billing and invoices from contracted vendors provided for Specialty Court Programs.
  • Prepares, proofreads, edits and mails out documents such as notices and final orders.
  • Executes on case hearings, which may include: orders to show cause, bench warrants, recusals, excusals, pleadings, and rule extensions.
  • Maintains a cash till and ensures court fees are accurately assessed, paid, receipted, and correctly recorded in the case management system.
  • Provides public case information to parties, attorneys, law enforcement agencies, and other outside agencies.
  • Orders, reviews, sorts, and organizes jury summons.
  • Prepares alpha list, random list, voir dire sheet, and seating chart for jury trials.
  • Organizes case files for microfilming, archiving, and destruction.
  • Prepares exhibits and hard copy case files.
  • Researches automated, hard-copy and microfiche files for case status data.
  • Certifies and prepares court records, tapes, logs, and exhibits for cases on appeal to higher courts.
  • Ensures the office, courtrooms, and its equipment are operational.
  • Ensures judicial calendars and schedules are maintained.
  • Serves as court monitor.
  • Other duties as assigned.


    • COMPETENCIES/QUALIFICATIONS
    The successful applicant should demonstrate knowledge of legal terminology and phrases; filing methods; case processing; knowledge of Specialty Court Programs; research methodology; project management techniques; court fee accounting practices; court monitoring procedures; Court Clerk’s Procedures Manual and Code of Ethics; court’s and States Language Access Policies, access to the Certified Language International Interpreting Line; and general organization structure of the judiciary.

    WORK ENVIRONMENT AND PHYSICAL DEMANDS
    The following functions are representative, but not all-inclusive of the work environment and physical demands an employee may expect to encounter in performing tasks assigned to this job. Work is performed in an office or court setting. A valid driver's license and travel may be required. The assigned work schedule may include nights, weekends, holidays and overtime. The employee must regularly interact positively with co-workers, clients, the public, and judges and justices.
  • This job description is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions performed


    • BENEFITS
  • Medical/Dental/Vision/Rx, Short and Long Term Disability Insurance Programs, employee assistance program (EAP) [http://www.mybenefitsnm.com/]
  • State paid life insurance, supplemental and dependent life insurance
  • Optional flexible spending accounts for medical, day-care, and travel expenses
  • Paid Vacation, Sick and Personal Leave, up to eight (8) weeks
  • Ten (10) paid holidays
  • Up to twelve (12) weeks of paid parental leave
  • Deferred Compensation 457(b) plan
  • Lifetime Defined Benefits Retirement Plan [http://www.nmpera.org/]
  • Flexible work schedules and alternative work locations*
  • Free health care, Rx, lab work at facility (Stay Well Health Center) in Santa Fe, NM
  • Bilingual compensation*
  • Training and career development opportunities
  • Higher education opportunities and educational leave
  • May qualify for the Public Service Loan Forgiveness Program (PSLF)
  • May receive overtime holiday or shift differential pay*
  • May receive physical fitness leave*
  • What are your benefits worth? Click here to find out

    • *these benefits vary by job classification or need*


    QUALIFICATIONS

    • Education: A high school diploma or GED.

    • Education Substitution: None.


    • Experience: Two (2) years’ of experience in court case processing, a legal secretarial or related field such as advanced customer service, data processing, and/or banking/financial experience.


    • Experience Substitution: Attainment of the Judicial Studies Certificate will substitute for one (1) year of experience. Additional post-secondary education in a related field may substitute for up to one (1) year of experience. Thirty (30) semester hours’ equals one (1) year of experience.


    • Typing Certification: A typing certification from the New Mexico Department of Workforce Solutions (www.dws.state.nm.us) or similar may be required. If certification is required, a typing proficiency score of at least 35 net words per minute is mandatory. The New Mexico Workforce Connection Certification must have been issued within five (5) years’ of application.

    • Certification: May be requested to complete the NM Court Monitor Certification Examination.











    TO APPLY: Must submit the New Mexico Judicial Branch Application for Employment and proof of education prior to 5:00 p.m. on Wednesday, January 18, 2023 to:


    Fifth Judicial District Court of Eddy County

    Martha Huereque, Court Manager

    102 North Canal, Suite 240

    Carlsbad, NM 88220

    Phone #: 575-885-4740 ext. 111

    Fax #: 575-887-7095




    The New Mexico Judicial Branch Application for Employment is the preferred application to submit to the Court Manager.


    EQUAL OPPORTUNITY EMPLOYER



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