Principal Responsibilities:

Please apply externally at https://bit.ly/jcampsofficeadmin

Inspired by the work we do every day, the JCC is an organization centered by Jewish values and focused on creating meaningful experiences and opportunities to enrich, connect, and positively impact our community.

We pride ourselves on our inclusive and welcoming workplace and celebrate the diversity of our employees.

We value all members of our team in a supportive environment in which everyone is treated with appreciation and respect and positioned to do their best work every day.

SUMMARY:

Under the supervision of the Assistant Director of J Camps, the J Camps Office Administrator is responsible for providing administrative support for the J Camps department. This position will communicate and work with J Camp families and J Camp staff to assure that all registrations, paperwork and payment information is accurate and input into the J Camps software systems. This position will also be responsible for creating systems to maintain organization of both camper and staff information and paperwork, creating and sharing rosters and reports as necessary.

Year-Round Role: Non-Seasonal, Part Time (September-April), Full Time (May-August)

COVID VACCINATION POLICY:

All active full-time, part-time, and temporary staff are required to provide proof of full vaccination (COVID-19) as a condition of employment as of November 15, 2021.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Communicate professionally and effectively with parents, campers, directors and JCC staff.
• Input payment and additional camper information into our J Camps systems including CampMinder and Salesforce/Traction Rec.
• Collaborate with the HR department to manage and collect seasonal staff paperwork.
• Organize and implement a system for camper and staff files; both electronic and paper files.
• Work with the Assistant Director of J Camps to complete the following duties in CampMinder:
  • Create and distribute weekly rosters and reports to all J Camps Directors.
  • Review and finalize new camper registrations and process applications.
  • Manage CampMinder reports including but not limited to, bunking, transportation, carpool, busing capacity reports etc.
  • Overseeing a camper waitlist and communicating with waitlisted families.

PHYSICAL SKILLS AND WORK ENVIRONMENT:

While performing the duties of this job, the employee is regularly required to use hands to handle, or feel objects, tools, or controls and talk or hear. The employee is frequently required to sit and reach with hands and arms. The employee is occasionally required to stand.

The employee must occasionally lift and/or move up to 25 pounds.

The work environment is usually fast paced. This job requires high energy and interaction with staff as well as with members, other agency staff, community leaders, and outside partners, vendors, others.

This job description is not intended to be all-inclusive, and incumbent will also perform other reasonably related business duties as assigned by supervisor or other management, as required. The JCC reserves the right to revise or change job duties as the needs arise. This job description does not constitute a written or implied contract of employment.

The Jewish Community Center of Greater Baltimore is proud to be an equal opportunity employer. In keeping with our Jewish values, we are dedicated to a policy of nondiscrimination in employment on the basis of race, religion, color, sex, sexual orientation, gender identity or expression, national origin, age, marital status, citizenship, veteran's status, physical or mental disability that does not prohibit the performance of essential job functions (with or without reasonable accommodation) or any other basis protected by federal, or applicable, state or local law. We welcome everyone interested in our mission to join us. If you require accommodations, please contact us and we will make every effort to meet your needs.

Minimum Qualifications:

QUALIFICATIONS:

• Strong customer service skills.
• Experience working in the administrative field preferred.
• Ability to work both collaboratively and independently and multitask under deadlines.
• Desire to make a positive difference in the lives of young people.
• Ability to communicate effectively with parents and campers.
• Excellent interpersonal skills.
• Excellent written and verbal communication skills.
• Strong organizational skills.
• Prior experience managing paperwork and office files is a plus.
• Prior experience working in a summer camp or childrens setting is preferred.
• Available some evenings and weekends; this position does not take vacation during the camp season (May- August).
• Comfort with Jewish knowledge.
• Strong knowledge of computer software, including Excel, Word and Outlook.

Salary:

Under $25,000

Agency Information:

JCC membership is like becoming a part of a family, everyone truly is welcome! Drop by and take a tour; you won't believe how many wonderful recreational, educational, social and cultural activities you will find here. There really is something for everyone! Members enjoy a wide variety of benefits including free group fitness classes and use of our Fitness Center, Aquatics Center, Parenting Center, Teen Center and Performing Arts Center. Special member rates save you money on many classes and events as well.