Summary: The HR Specialist provides administrative support to employees and the Human Resources team. Responsible for a full-spectrum of administrative and general HR support, including administrating employee changes, union salary determination, and other critical service functions for managers and employees.

Education and Experience

• Three (3) years of HR administrative support experience required
• High school diploma or GED equivalent required
• Bachelor’s Degree preferred
• Experience with ADP preferred

Knowledge/Skills/Abilities

• Understanding of general HR Bodies of Knowledge
• Strong critical thinking and problem-solving acumen
• Ability to proactively identify challenges and barriers to stated objective and employ assistance in addressing these
• Strong collaboration acumen and abilities
• Demonstration of Emotional Intelligence and professional maturity
• Proficient and functional knowledge of MS Office (Word, Excel, PowerPoint, Outlook, and Teams)
• Strong research acumen and abilities
• Strong communication skills including written, oral, and listening

Essential Duties and Responsibilities:

Operational Excellence

• Oversees HRIS management ensuring timely and accurate data entry and general data updates
• Leads onboarding/orientation programming
• Maintains active and terminated employee personnel files and Form I9 files
• Provides project coordination support related to departmental special projects
• Assists with VISA inquiries, applications, and status updates

HR Services

• Provides positive and proactive front-line employee customer service – providing employees and managers with requested information
• Assists department in carrying out various Human Resources programs and procedures and provides customer service to employees, contractors and vendors.
• Acts as primary point of contact for employee and manager related questions and informational needs
• Addresses general people-related questions including but not limited to monitoring of the departmental mailbox(es) and re-directs as appropriate
• Performs general administrative support functions for the HRBP’s and HR Leadership Team

Employee Administration

• Coordinates employee administration: processes employee changes, enters employee data in HR systems, ensures employee/administrative changes have been properly completed in various systems
• Performs salary determinations for union positions
• Assists in maintaining data integrity through audit trails and other checks and balances
• Collaborates with Recruiting and Payroll on various tasks such as new hire paperwork, resolve pay issues and/or coding errors, and timely/accurate reports
• Other duties as assigned

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

· While performing the duties of this Job, the employee is regularly required to sit; use hands to key handle, or feel and talk or hear.

· While performing the duties of this Job, the employee is frequently required to reach with hands and arms.

· While performing the duties of this Job, the employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl.

· While performing the duties of this Job, the employee must occasionally lift and/or move up to 10 pounds.

· Specific vision abilities required by this job include close vision and ability to adjust focus.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Heartland Alliance makes all hiring and employment decisions, and operates all programs, services, and functions without regard to race, receipt of an order of protection, creed, color, age, gender, gender identity, marital or parental status, religion, ancestry, national origin, amnesty, physical or mental disability, protected veterans status, genetic information, sexual orientation, immigrant status, political affiliation or belief, use of FMLA, VESSA, military, and family military rights, ex-offender status (depending on the offense and position to be filled), unfavorable military discharge, membership in an organization whose primary purpose is the protection of civil rights or improvement of living conditions and human relations, height, weight, or HIV infection, in accord with the organization's AIDS Policy Statement of September 1987.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• human resource: 3 years (Preferred)

Work Location: Hybrid remote in Chicago, IL 60604

Please Note :
epokagency.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, epokagency.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.