BASIC PURPOSE: Provide administrative support for the accounting functions in the Human Resources Department for both ship and shoreside. Tasks include processing and reconciling crew movement-related invoices and union contributions for Norwegian Cruise Line Holdings and processing crew member reimbursements for miscellaneous expenses.

POSITION RESPONSIBILITIES:

• Calculate and process Norwegian Cruise Line's union contributions on a monthly basis.
• Liaise with Union representatives concerning contributions and reconciliations of payments.
• Reconcile and process all crew movement-related invoices submitted to Norwegian Cruise Line Holdings from worldwide vendors.
• Ensure invoiced services are accurately documented and in compliance with established policies before processing.
• Ensure amounts charged are in-line with the forecasted amounts.
• Ensure expenses are recorded to the appropriate GL accounts.
• Investigate, resolve, and document actual to forecast variances prior to passing invoice on to next level of approval.
• Diligently follow up on outstanding invoices and vendor queries.
• Liaise with worldwide port agents, hiring partners, hotels and transportation companies concerning outstanding and expected crew movement expenses.
• Reconcile vendor aging schedules against company's accounting records.
• Coordinate and submit documents to Accounts Payable for new and existing vendors.
• Ensure the proper amounts are charged back to the appropriate concessionaires, if applicable.
• Support other members of the team through assistance, training, and mentoring, when necessary.
• Quantify, calculate, and submit to the appropriate Accounting teams the month-end accruals for crew movement expenses.
• Provide status of weekly invoice backlog and monthly productivity to Management.
• Perform other job-related functions as assigned.

KNOWLEDGE AND EXPERIENCE:

EDUCATION: Minimum High School Diploma or equivalent required.

EXPERIENCE: 1 year of related experience in Accounting, Payroll, or Human Resources. Experience working with unions, collective bargaining agreements, and employment contracts preferred.

KNOWLEDGE & SKILLS:

• Experience in PeopleSoft HR/Payroll preferred.
• Experience in PeopleSoft Financials preferred.
• Excellent verbal and written communications skills to effectively communicate with team members at all levels and external contacts.
• Excellent mathematical and analytical abilities a must.
• Must be detail-oriented and able to work independently.
• Working knowledge of Microsoft Office Suite with intermediate to advanced level of expertise in Excel required.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Miami, FL 33126: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Will you now, or in the future, require sponsorship for employment visa status (e.g. H-1B visa status)?

Work Location: One location

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