Position Description:

Purpose

The Office of Research helps to facilitate life-saving biomedical research at the Medical College of Wisconsin. Nine distinct units provide specialized support to meet the administrative needs of our investigators and research staff, and together we coordinate, regulate, and monitor research studies. Our Grants and Contracts Office (GCO) unit supports MCW investigators and research staff in submitting competitive, compliant, and high-quality funding proposals.

The GCO Grants Analyst I works directly with investigators and their teams to facilitate, submit, negotiate and award all incoming grants, contracts, and cooperative agreements. Utilizing a daily working knowledge of regulatory and institutional policies, the Analyst reviews and submits grant applications on behalf of the institution, consults and advises investigators and their teams, develops and implements compliance measures, and drafts and manages sub-recipient awards.

Primary Functions

• Serve as the GCO point of contact for a specified book of business within the institution that includes both basic science and some clinical departments.
• Interpret and articulate both institutional and sponsor policies and relevant procedures to ensure compliance. Proactively keep department apprised of changes in policies and regulations of relevant granting agencies. Work with departments and central administrative offices to achieve compliance.
• Review grant applications, proposals and funding requests. Prepare same for submission to sponsor, and complete submission to funding agencies on behalf of the institution.
• Serve as the MCW business office point of contact and liaison for sponsoring agencies.
• Perform pre-award and non-financial post-award activities associated with federal, federal pass-through, non-profit, local, state and internal grants and contracts.
• Assist in the preparation of NIH Just-in-Time materials; review and submit same in eRA Commons.
• Review and approve incoming subcontracts or pass-through awards issued to the institution from other collaborating institutions.
• Negotiate terms and conditions of grant and contract awards, and accept awards on behalf of the institution.
• Assist in testing eBridge upgrades, enhancements and issues.
• Partner with other GCO analysts and MCW stakeholders and participate in team-based projects, as assigned.

Preferred Schedule:

Position Requirements:

Knowledge – Skills – Abilities

Preaward research support is a lengthy, detailed and structured process that requires an individual to have strong organizational skills and persistent follow through. Must have solid knowledge of related federal regulations, including the National Institutes of Health and the Office of Management and Budget, and ability to interpret organizational policies and guidelines for research management.

Proven ability to maintain balance between positive relationships with external sponsors and internal personnel while adhering to the requirements of the institution. Ability to maintain confidences, perform effectively in a stressful, deadline-driven environment, and effectively plan and organize projects impacting the work of others. Positive advocacy of the goals and objectives of the unit, department and mission of MCW is essential. Flexibility with internal processes and timelines is fundamental. Must have strong customer service skills that includes courteous and helpful behavior; accomplishing tasks through teamwork and initiative; ensuring timely and thorough responses to complaints and critiques; and anticipating the needs of all those with whom you work.

Excellent oral and written communication skills are essential. Strong critical thinking, problem solving and attentiveness to detail are required. Must have strong computer skills and high comfort level with multiple web-based systems.

Organizational Structure

Building: MACC Fund Research Center (MFRC); some flexibility for virtual and/or hybrid work is included in this role.

Department: Office of Research

Division: Grants & Contracts

Reports to (Title): Manager, Office of Grants & Contracts

Direct Reports (Titles): None

Collaborates with (Titles): Sponsoring Agencies, Affiliate Organizations, Office of Sponsored Programs, Office of Research Compliance, Faculty, Research Staff, Department Administrators, and other Office of Research units

Specifications

Appropriate education and/or experience may be substituted on equivalent basis

Minimum Required Education: Bachelor’s degree

Minimum Required Experience: 1-3 years

Preferred Education: Master’s or advanced degree preferred

Preferred Experience: Grants administration, contract negotiation; internal candidates encouraged to apply

Field: Healthcare administration, business, or health sciences.

Certification: None required

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination
The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.

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