Field Administrator

ARS / Global Emergency Management is a proud leader in disaster mitigation and property restoration.We have immediate openings to support the Florida Hurricane Recovery. The Field Administrator position will be based around Fort Myers. This position is field-based, living and working out of company bases. ARS will provide lodging and meals. We also offer a competitive salary, an extended health plan including medical, dental, and vision. If you have what it takes to be our Field Administrator and this sounds like a perfect match, we would love to hear from you!

Job Type: Contract (1 Year - with possible extension)

Salary: $65,000.00

Hours: 60/week (flexibility required)

Driver’s License: No

Location: Field-Based, Lodging and Meals included

Benefits: Medical, Dental and Vision

Key Responsibilities:

• Preparation and organization of files ensuring Project Managers and Construction Supervisors and team members have all required documentation prior to job commencement and ensures files are complete and accurate upon job completion
• Prepare and organize all job files as directed by the Project Manager including scope of work (contract and extras), production sheets and complete billing information
• Accurate invoicing upon file completion (aligned with client protocols)
• Assist in the coordination of all production requirements including work force, materials, supplies, equipment and tools for Project Manager when required
• Maintain cooperative working relationships with all company employees, existing and potential customers, subcontractors, owners, suppliers etc.
• Ensure work authorization, completion certificates and all other required documents are obtained from Project Manager and uploaded into applicable programs
• Liaise between Project Manager, Project Coordinators and Client(s)
• Call and coordinate subtrades
• Create work orders/purchase orders, change orders, reports, etc.
• Enter notes into the company filing system
• Calendar Management
• Communicate with administrative and team personnel to gather or convey relevant information
• Schedule meetings, which may involve corporate executives and/or major customer personnel, which require arranging and preparing materials, reports and all other pertinent data. May be requested to attend meetings to transcribe minutes or records
• Assist management with other duties as assigned

Required Knowledge and Experience:

• 3-5 years office administration experience
• Advanced proficiency software skills - MS office suite, MS project, Xactimate* (* an asset)
• Detail-oriented
• Strong customer service skills
• Strong administration, record keeping and data entry skills
• Effective time management skills

Job Type: Contract

Salary: $65,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• 10 hour shift
• Weekend availability

Ability to commute/relocate:

• Fort Myers, FL 33916: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location

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