Provides administrative and secretarial support for the Doctor of Physical Therapy (DPT) program. Administers day-to-day needs of the DPT faculty and the Rinker Health Science campus. Assists faculty with room requests, lab assistant hiring processes, textbooks; order desk copies; collect and upload syllabi; and submit copy, building maintenance, and work order requests.

Provides general and specific support to faculty, staff, and students for ExamSoft. Tracks shipping and receiving of lab equipment and supplies. Schedules, coordinates, organizes, and supports special events and meetings hosted by the department. Disseminates student grade data to faculty for analysis and review. Coordinates testing accommodations for students receiving services through the Office of Accessibility. Assists with coordination of department events. Other duties as assigned.
ResponsibilitiesAdministrative Support to Faculty and Student

• Serves as point of contact for faculty; answers phones and emails, responds to requests for information and assistance, and refers individual to appropriate university offices as needed.
• Processes faculty requests for copies, meeting rooms, keycard access, and research posters.
• Order desk copies, collects and uploads syllabi, and inputs textbooks.
• Tracks shipping and receiving of lab equipment for DPT program and communicates with equipment vendors.
• Facilitates faculty office moves and the on-boarding of new faculty members including contacting facilities, custodial, and IS & T to order a computer and request other supplies and to set up the faculty members’ offices, and orient new faculty to college and university.
• Assists with lab organization and inventory; schedules lab equipment repairs; maintains copiers and fax machine and supplies; houses information on lab equipment.
• Disseminates of midterm grade reports to faculty committees, students, and relevant administrators.
• Coordinates training for ExamSoft software to faculty, staff and students; and is the Department liaison.
• Coordinates and organizes student testing accommodations. Communicates and liaises between instructors and students on accommodations. Schedules and books rooms for testing accommodations for students.
• Conducts lab assistant hiring working with HR and IS&T and coordinates key card access, timecard training, and emergency contact information.

Rinker Campus Events and Support

• Coordinates, organizes, implements, and debriefs student events, including White Coat and graduation awards ceremonies, and Research Day.
• Assists the Clinical Education Assistant with IPE and ICE events such as Stroke Boot Camp and Community Exercise Program which are continuous programs that run every trimester for DPT cohorts onsite.
• Supports other program events with room scheduling and set-up, RSVPs, attendance check-in, parking arrangements, health and safety protocols, food service, and clean up.

General Support

• Receives and distributes mail and packages.
• Places work orders for maintenance of office equipment and repair, and facility maintenance.
• Sets up and maintains electronic databases for faculty documents. Gathers, compiles, and reports data as requested.
• Formats, types, and sends letters and memos to various recipients.
• Participates in appropriate staff trainings and meetings.

Required Qualifications

• Strong oral communication skills to convey accurate information in a tactful and diplomatic manner. Professional telephone and email etiquette.
• Writing skills to prepare clear and concise, grammatically correct business correspondence,
• Strong editing and proofreading skills.
• Strong technical skills to learn and use enterprise systems.
• Ability to work effectively as part of a team and collegially with staff, faculty, and administration.
• Ability to use word processing, internet and electronic mail software, including Microsoft Office Suite.
• Working knowledge of university policies and procedures that pertain to the duties of the position.
• Ability to prioritize work duties when faced with interruptions, distraction and fluctuating workload.
• Ability to exercise good judgment and accomplish tasks in a timely manner.
• Demonstrated organizational skills with the ability to prioritize multiple projects and maintain composure and good attitude when multi-tasking.
• Ability to schedule and coordinate logistics for meetings and events including coordinating catering, room reservations and set-up.
• Strong commitment to service.
• Excellent interpersonal skills with diverse groups of individuals at all organizational levels, both inside and outside of the university.
• Ability to maintain a high level of confidentiality.

Desired Qualifications

• Bachelor degree or equivalent combination or experience related to the duties and responsibilities specified.
• A minimum of two years related experience in providing administrative support to professional staff.

Special Instructions to ApplicantsChapman University is an equal opportunity employer committed to fostering a diverse and inclusive academic global community. The University is dedicated to enhancing diversity and inclusion in all aspects of recruitment and employment. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law.

The University is committed to achieving a diverse faculty and staff and encourages members of underrepresented groups to apply. More information on diversity and inclusion at Chapman University can be found at www.chapman.edu/diversity.

Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis. Chapman University does not sponsor applicants for Staff and Administrator positions for work visas.

The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.

Job Type: Full-time

Please Note :
epokagency.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, epokagency.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.