Fabrication Administrative Assistant Job at Custom Air Products & Service
Fabrication Administrative Assistant
Job Description
Responsible for working under the supervision of the Fabrication General Manager providing administrative support as needed to the division. Responsible for a variety of research functions and for using computer programs to produce reports and spreadsheets as needed. This position reports to the CAPS Fabrication General Manager.
Job Duties
- Enter, review, and/or correct fabrication, electrical, and testing payroll
- Submit quote requests
- Enter, track, and expedite purchase orders
- Update delivery dates as needed on open orders
- Maintain excellent vendor relationships
- Assist Fabrication Manager and Electrical Manager with material acquisitions
- Provide additional clerical assistance for Fabrication Project Managers
- Assist shop supervisors with order of miscellaneous items
- Research discrepancies in ordering and invoicing and work to resolve conflicts
- Scan, index, and process packing slips for Fabrication and Electrical
Special Skills
- Highly motivated
- Excellent verbal and written communication skills
- Ability to multi-task and prioritize work as well as emails
- Ability to work well under pressure
- Attention to detail and accuracy
- Organization and time management skills
- Interpersonal and communication skills
Requirements
- High school diploma or GED
- Previous experience in an administrative role
- Proficiency with MS Word, Excel, and Outlook
- Previous experience in HVAC industry a strong plus
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