MILLBURN-SHORT HILLS CHAMBER OF COMMERCE

EXECUTIVE DIRECTOR JOB DESCRIPTION

Job Summary: The Executive Director is the chief executive and administrative officer of the organization and is responsible to the board of directors for the full range of chamber activities and programs. The executive director is a nonvoting member of the Executive Committee, Board of Directors, and other Chamber committees. This position is part time with 20-25 hours a week expected with some evening and weekend events.

Essential Duties:

Membership Retention and Growth

· Communicate with existing and new businesses to retain and increase membership, hear their concerns, and encourage active participation in chamber activities and programs.

· Identify potential new members and establish a contact program to increase chamber membership.

· Set goals with the board of directors for acquiring new members and provide a monthly report to the Board on the status of those activities.

· Work directly with the membership committee ensuring best practices in business and membership development.

Programming

· Develop and maintain relationships with chamber members to identify their concerns that can be addressed through Chamber programs.

· Identify community needs and assist in the development of programs that addresses those needs from a business development point of view.

· Work closely with community partners and township officials to advocate for members’ needs with all levels of public policy makers and officials.

· Interpret and communicate objectives, policies, and procedures from the Board of Directors to chamber committees, action groups, and staff.

· Direct the implementation of all chamber programming, utilizing appropriate committees and staff, and provide regular reporting on progress to the Board of Directors.

Community Liaison, Public Relations and Outreach

· Develop and maintain relationships within the community including appropriate governmental staff and departments, and other community leaders

· Serve as the chamber representative to local organizations contributing to their mission by serving as the voice of business.

· Maintain contact with media representatives to provide visibility of the chamber activities to the public reflecting the attitudes and interest of business.

· Act as official spokesperson and represent the chamber in meetings of local and state organizations.

Board Development

· Prepare monthly agendas for board meetings including input from Executive committee. Prepare and present monthly reports and financial statements for the Board of Directors.

· Prepare an annual operating budget with input from the treasurer covering all activities in the chamber, subject to the approval by the Board of Directors.

· Ensure that chamber policy, as established by the Board, is properly recorded in minutes of the meetings of the Board of Directors and followed in principle and practice

· Bring all policy changes and governance issues to the board’s attention for their approval and direction.

· Serve as a resource to the board of directors in best practices for non-profit management.

Administration and Finance

· Supervise all staff administrative functions including recruitment, hiring, discharging, training and supervision of chamber employees.

· Responsible for the safeguarding of all funds received, and for their proper disbursement within budget allocations.

Knowledge Skills and Abilities:

· Ability to solicit input from the business community and provide resources for the business community with the goal of maintaining a healthy business environment.

· Knowledge of local, regional, state and national resources that support business and community development

· Ability to maintain discretion in dealing with confidential information, and utilize tact and diplomacy in communications.

· Ability to reconcile varied views of directors, chamber members, and others in the community.

· Ability to work independently, determine priorities, make appropriate decisions, and meet deadlines

· Ability to communicate effectively in writing, verbally, both on the telephone and in person

· Ability to manage the financial assets of the chamber

· Flexibility and ability to work under changing priorities and workloads while managing multiple projects

· Ability to deliver exceptional customer service to members, not-yet members, and outside organizations

· Team player that will assist when needed outside the normal scope of responsibilities.

Qualifications:

· Professional presence and strong interpersonal skills are a requirement.

· 5 years of management experience required

· Bachelor’s degree in business, marketing, or communications preferred

· Chamber or trade association experience is highly preferred.

· QuickBooks online, basic accounting and membership database experience

· Ability to administer and coordinate social media accounts on various platforms

· Event planning experience preferred

Job Type: Part-time

Pay: From $25.00 per hour

Benefits:

• Flexible schedule

Schedule:

• Monday to Friday

Work Location: One location

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