As a Christian university, Olivet Nazarene University exists to provide an education with a Christian purpose. We value diversity as a means to enrich and deepen the educational experience, both inside and outside the classroom and online. We are committed to recruit and retain mission-aligned faculty and staff from diverse backgrounds. We strive to be a more inclusive community as we seek to understand and celebrate our unique experiences and perspectives
POSITION SUMMARY
The Executive Assistant to the Vice President for Academic Affairs (VPAA) employee performs a wide range of administrative and office support activities for the VPAA to facilitate the efficient operation of academic functions for Olivet Nazarene University. The position supports the VPAA and regularly works with faculty, deans/campus directors’ offices, executives, and members of leadership teams on committees, projects, and administrative processes. The position also works as a team member to support the Office of Academic Affairs, which is an administrative hub and key resource for academic programs and policies, assessment, accreditation, and other areas of the VPAA’s responsibility.

ESSENTIAL DUTIES & RESPONSIBILITIES
1. Provide office and administrative support for VPAA.
a. Maintain appointment calendar for VPAA, including prioritizing meeting requests and redirecting requests to appropriate departments.
b. Schedule and coordinate daily commitments and activities while maintaining a strategic view of the VPAA’s calendar, time commitments, and availability.
c. Use judgment and be proactive in the collection of relevant materials to prepare the VPAA for meetings.
d. Schedule, make arrangements for, and support meetings.
e. Monitor supplies and inventories and order as needed.
f. Sort and distribute mail.
g. Greet and assist visitors to the office.
h. Provide back-up support for the Office of the President on an as-needed basis.
2. Academic processes and projects.
a. Develop, maintain, and update accurate and current filing systems and relevant databases.
b. Contribute to office efficiency and process improvements such as shifting to electronic documents and procedures.
3. Committee, event, and visit support.
a. Support committees and meetings related to VPAA responsibilities
b. Coordinate and/or provide support for events and visits, such as site visits by professional and/or regional accrediting bodies.
4. Budget, procurement, and travel coordination.
a. Prepare and issue contracts, letters, and salary reports.
-Update faculty salaries annually.
-Annual faculty and adjunct faculty contracts.
-Part-time contract letters.
-Submit salary list to Business Office.
-Submit stipend requests for faculty when needed.
-Process purchase requisitions and expense reports.
5. Provide administrative support for the Dean of the College of Arts and Sciences, the Dean of the College of Professional Studies, the Dean of Online Learning, and the Dean of Academic Operations.
6. Other duties as assigned by the VPAA.

KNOWLEDGE, SKILLS, & ABILITIES REQUIRED
1. A lifestyle in agreement with the ONU Statement of Mission, Faith, and Lifestyle Covenant.
2. Versatility and flexibility.
3. Exceptional verbal and written communication skills.
4. Strong technical know-how.
5. Excellent interpersonal skills.
6. Discretion regarding confidential matters.
7. Organizational abilities.

EDUCATION AND EXPERIENCE
A bachelor’s degree preferred.

WORK ENVIRONMENT
12-month position. Standard office environment. Professional dress. No travel required. Occasional evening or weekend to assist in University events.
Only candidates who submit all required documents will be considered: resume, cover letter, statement of faith, application questions. Applications will be accepted until position is filled.

Job Type: Full-time

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