Executive Assistant to the Dean - Part-Time Job at Adelphi University
Executive Assistant to the Dean - Part-Time
Honors College
JOB SUMMARY:
The Executive Assistant sets the tone for the College and creates a professional and welcoming atmosphere for the students. The EA has full responsibility for the daily functioning of the office, including ordering and maintaining supplies, record-keeping, coordinating cultural event administration, and answering/directing basic student, applicant, faculty and staff queries.
REPORTS TO: Dean of the Honors College
RESPONSIBILTIES & DUTIES:
REQUIREMENTS (Knowledge, Skills and Abilities):
EDUCATIONAL/EXPERIENCE REQUIREMENTS:
HOURS:
ABOUT ADELPHI:
Adelphi University, New York, is a highly awarded, nationally ranked, powerfully connected doctoral research university dedicated to transforming students' lives through small classes with world-class faculty, hands-on learning and innovative ways to support academic and career success. Adelphi offers exceptional liberal arts and sciences programs and professional training, with particular strength in our Core Four-Arts and Humanities, STEM and Social Sciences, the Business and Education Professions, and Health and Wellness. Recognized as a Best College by U.S. News & World Report, Adelphi is Long Island's oldest private coeducational university, serving more than 7,500 students at its beautiful main campus in Garden City, at learning hubs in Manhattan, the Hudson Valley and Suffolk County, and online. The University offers students 75 undergraduate programs, more than 70 master's degree and doctoral programs, and 55 certificate programs in the liberal arts, the sciences and professional training. With powerful partnerships throughout the New York area, more than 118,000 graduates across the country, a growing enrollment of students from 44 states and 65 countries, and rising rankings from top publications and organizations, Adelphi is a dynamic community that plays a leadership role on Long Island and in the region.
To apply, visit https://phf.tbe.taleo.net/phf02/ats/careers/v2/viewRequisition?org=ADELPHI&cws=39&rid=2864
jeid-1b846a19573f254bb08805f244a5204e
Honors College
JOB SUMMARY:
The Executive Assistant sets the tone for the College and creates a professional and welcoming atmosphere for the students. The EA has full responsibility for the daily functioning of the office, including ordering and maintaining supplies, record-keeping, coordinating cultural event administration, and answering/directing basic student, applicant, faculty and staff queries.
REPORTS TO: Dean of the Honors College
RESPONSIBILTIES & DUTIES:
- Manage accurate database of all Honors students.
- Manage the budget for the dean, monitor expenses and payments and have an accurate sense of funds spent and available.
- Liaise with the Purchasing Department and other finance offices on campus to procure supplies and reimburse expenses per the procedures outlined in the FARG.
- Event coordination (procurement of tickets, advertisement of events, administer student access to events, maintain events calendar, coordinate tea-times, etc.) .
- Using EAB Navigate set calendar appointments for advising for deans.
- Support admissions interview planning, manage family and applicant inquiries, correspond with admitted students.
- Coordinate alumni record-keeping and outreach.
- Manage the space: keep the suite tidy, ensure classrooms, offices and restrooms are in working order, placing work order tickets as necessary, restock paper and toner, and order supplies and provisions for programs.
- Academic coordination: Using eSAAS and Curriculog, enter courses into the system each semester; coordinate book orders and room assignments, process grade change forms and distribute schedule forms to students as needed.
- Contribute to Honors College social media.
- All daily paperwork for business of college including correspondence, admissions work, book orders, record-keeping, ordering office supplies, budget transfers, etc.
- Keeping appointment calendars for Dean and Associate Dean.
- Coordinating sign-ups and tickets for cultural events and activities.
- Regular staffing of Honors College office; providing a cheerful and welcoming reception to all.
- Responding to phone inquiries from current students, faculty, applicants, etc.
- OPTIONAL: Helping with admissions interviews on Saturdays (overtime).
REQUIREMENTS (Knowledge, Skills and Abilities):
- Must have acute attention to detail for accurate record keeping and correspondence.
- Comfortable drafting correspondence and managing document flows.
- Ability to manage college office: ability to prioritize and organize tasks a must.
- Ability to process paperwork for budget.
- Learn computer systems to organize data and appointments; should have working knowledge of Microsoft Office suite, mail merge, and Gmail suite.
- Excellent interpersonal skills to deal with 300 students and parents as well as faculty and staff; familiarity with standard office etiquette and professional communication.
- Friendly and supportive demeanor and a willingness to assist students
EDUCATIONAL/EXPERIENCE REQUIREMENTS:
- An Associate's Degree or higher is preferred.
HOURS:
- 25 hours per week.
- On-campus 4-5 days per week (some remote work possibility).
ABOUT ADELPHI:
Adelphi University, New York, is a highly awarded, nationally ranked, powerfully connected doctoral research university dedicated to transforming students' lives through small classes with world-class faculty, hands-on learning and innovative ways to support academic and career success. Adelphi offers exceptional liberal arts and sciences programs and professional training, with particular strength in our Core Four-Arts and Humanities, STEM and Social Sciences, the Business and Education Professions, and Health and Wellness. Recognized as a Best College by U.S. News & World Report, Adelphi is Long Island's oldest private coeducational university, serving more than 7,500 students at its beautiful main campus in Garden City, at learning hubs in Manhattan, the Hudson Valley and Suffolk County, and online. The University offers students 75 undergraduate programs, more than 70 master's degree and doctoral programs, and 55 certificate programs in the liberal arts, the sciences and professional training. With powerful partnerships throughout the New York area, more than 118,000 graduates across the country, a growing enrollment of students from 44 states and 65 countries, and rising rankings from top publications and organizations, Adelphi is a dynamic community that plays a leadership role on Long Island and in the region.
To apply, visit https://phf.tbe.taleo.net/phf02/ats/careers/v2/viewRequisition?org=ADELPHI&cws=39&rid=2864
jeid-1b846a19573f254bb08805f244a5204e
Please Note :
epokagency.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, epokagency.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.