Executive Assistant & Operations Support Specialist- Hybrid Job at ICF
$52,873 - $89,885 a year
ICF is seeking an
Executive Assistant & Operations Support Specialist with exemplary organization skills and attention to detail to support the operations of a Department of Defense (DoD) client in Washington, DC Metro Area (i.e., the DMV). A member of a diverse team of administrative personnel, mental health professionals, and executive leaders this position will work directly with client leadership to ensure the ongoing and timely execution of the client’s operations and adherence to DoD processes and procedures. As one who directly supports executive leadership, this position requires a highly organized and immediately responsive professional with excellent interpersonal and communication skills.
Key Responsibilities:
This position will support a variety of general administrative, operations, and office management support duties, to include, but not be limited to:
- Keeping executive leadership updated on the real-time status of activities, assignments, and taskers; and facilitating the communication back from executive leadership to the task owners
- Managing the process whereby mental health professionals submit research presentations, abstracts, publications, or blogs to executive leadership for approval
- Coordinating with fellow team members to collect input to develop a monthly all-hands meeting slide deck
- Coordinating with fellow team members to collect input and develop monthly progress reports
- Working with executive leadership to keep calendars, schedules, meetings, and commitments continuously current and updated
- Tracking the status of client taskers and executive communications
- Helping to prepare executive level correspondences, reports or other documents by gathering information from multiple sources
- Coordinating and managing staff calendars using MS Outlook
- Maintaining e-mail distribution lists in MS Outlook
- Scheduling, planning for, and supporting logistics for meetings (meeting room set up, open audio lines, initiating VTC, printing/distributing materials) and producing notes/minutes as necessary
- Coordinating with other administrative/operations support staff and DoD divisions within the parent organization to gather information for deliverables
Mandatory Qualifications:
- Bachelor's degree in Management, Business Administration, Operations Research, or related field
- 2+ years of directly relevant / similar work experience (general administrative and clerical duties in an office setting)
- 2+ years demonstrative strong organizational and interpersonal skills with the upmost of professionalism in working as part of a diverse team of executive leaders, operations staff, administrative professionals, and mental health experts
- Ability to demonstrate a track record of immediately responding to support requests
- Ability to demonstrate a track record of delivering a responsibility no later than the due date.
- Ability to demonstrate a very strong eye and attention to detail to ensure communications are direct, succinct, unambiguous, complete, and free of grammatical errors (written and verbal)
- Hands-on experience with MS Office suite.
- 2+ years maintaining and managing distribution lists and calendars using MS Outlook
- Prior experience working independently while maintaining close communication and collaboration with others.
- US Citizen
Beneficial Qualifications:
- Experience supporting DoD operations
- Working knowledge of cultures, people, and communication styles across the range of services in the DoD and hierarchical levels.
Working at ICF
Working at ICF means applying a passion for meaningful work with intellectual rigor to help solve the leading issues of our day. Smart, compassionate, innovative, committed, ICF employees tackle unprecedented challenges to benefit people, businesses, and governments around the globe. We believe in collaboration, mutual respect, open communication, and opportunity for growth. We can only solve the world's toughest challenges by building an inclusive workplace that allows everyone to thrive. We are committed to creating a culture where we embrace our differences in ideas and identities. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals. Learn more about what we dohttps://www.icf.com/ and our commitment to inclusionhttps://www.icf.com/company/about/diversity-inclusion.
We can only solve the world's toughest challenges by building an inclusive workplace that allows everyone to thrive. We are an equal opportunity employer, committed to hiring regardless of any protected characteristic, such as race, ethnicity, national origin, color, sex, gender identity/expression, sexual orientation, religion, age, disability status, or military/veteran status. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals. For more information, please read our
EEO & AA policy
.
Reasonable Accommodations are available, including, but not limited to, for disabled veterans, individuals with disabilities, and individuals with sincerely held religious beliefs, in all phases of the application and employment process.
To request an accommodation please email
icfcareercenter@icf.com
and we will be happy to assist. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations. Read more about
non-discrimination:
Know Your Rights
and
Pay Transparency Statement
.
Pay Range - There are multiple factors that are considered in determining final pay for a position, including, but not limited to, relevant work experience, skills, certifications and competencies that align to the specified role, geographic location, education and certifications as well as contract provisions regarding labor categories that are specific to the position. The pay range for this position is:
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