All States Materials Group ® is a regional leader in road building, pavement preservation and distribution of road materials. We see the exciting in what most take for granted: the roads we drive on every day. We strive to be the best at what we do, and we seek to do it better every day, in a safe, environmentally responsible, and technologically advanced way.

Position Summary:

This is a high-level executive assistant/ office manager position. There will be a short transition from our Sunderland office to our new executive offices in West Springfield MA. The incumbent will perform a variety of high level administrative and accounting tasks in support of the President and other executives. This person will serve as the office manager ensuring that the office building is kept in top condition and running efficiently.

Essential Functions:

Performs any functions necessary, within scope of authority and expertise, to provide the highest level of service and responsiveness to both internal and external customers. Recognizes the need for discretion with regard to highly confidential company information.

• Maintain executive calendar, coordinate business travel and meeting arrangements.
• Answer employee, vendor and other outside requests and concerns.
• Interact with office visitors and direct them to the appropriate person they are meeting.
• Answer phone calls, take messages and direct them to the appropriate person.
• Maintain conference room scheduling and assist with meeting preparations and supplies.
• Manage office mailings and supplies.
• Assist executives with completing expense reports.
• Assist and coordinate donation and sponsorship requests.
• Special projects
• Other Duties as assigned.

Work Conditions

Office setting with controlled temperature and minimal noise. Incumbent must be able to sit for extended periods of time and tolerate working at a computer for the majority of their work duties.

Physical Demands

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, use hands, reach with hands and arms, handle, feel, see, talk, and listen. The employee is occasionally required to walk, stoop, kneel, bend, lift or crouch.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work Location: One location

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