Zachry Group is seeking an Executive Assistant that performs broad administrative and Executive Secretarial Support work focused on supporting an individual executive or small number of executives in their day-to-day office activities. Reports to an Officer.

RESPONSIBILITIES

• Obtaining and organizing information for use in conferences, speeches, and reports as requested by the executive.
• Organizing, working, and attending some of the Customer Events with the Growth and Customer Development team.
• Organizing Salesforce Growth and Customer Development Data, including entering sales opportunities, opening opportunity numbers, producing weekly sales reports for the Growth and Customer Development Group.
• Supporting the proposal process working closely with the San Antonio Proposals group for all Services Proposals.
• Assisting in the development of PowerPoint Customer presentations working with the Growth and Customer Development team.
• Managing the weekly payroll entry for the Growth and Customer Development group.
• Supporting the United Way Annual company campaign efforts.
• Providing support to other Executive Assistants in the Services Group as required.
• Manages projects /processes, working independently with limited supervision.
• Editing, proofing, formatting, document design/production, form filling, and data entry
• Scheduling/coordinating meetings, diaries, managing expenses and travel arrangements for the Growth and Customer Development Group.
• Receiving/relaying telephone messages from internal and external sources, managing the time/interaction executives have with internal and external sources.
• This role is required to manage confidential business and personnel information.
• Have greater knowledge of the organization (i.e., financial processes, authorization processes, etc.)
• May do some research and basic authoring/drafting of documents/correspondence.
• Interfaces with all levels of the organization including executives.
• May assist in training entry level Administrative Assistants and Executive Assistants
• Perform other duties as assigned.

JOB REQUIREMENTS

Job Qualifications: What required skills, qualifications and abilities do you need to bring to the role:

• Requires a minimum of 5 years in an executive support role.
• High School Diploma/ GED / 2-year Associates Degree or Bachelor’s Degree preferable
• Maintain a high degree of confidentiality.
• Must be detail-oriented and have strong proof-reading skills.
• Strong organizational skills
• Excellent work ethic and excellent organizational skills
• Proficiency in Microsoft Office, with an emphasis on Power Point, Teams, Word, and Excel
• Ability to manage multiple projects simultaneously and meet tight deadlines.
• Ability to work with minimal supervision on most projects or tasks.
• Strong interpersonal skills to influence and communicate effectively, both internally and externally
• Demonstrate creative problem solving and critical thinking skills.

PREFERRED QUALIFICATIONS

• Associates Degree Preferred

PHYSICAL DEMANDS
Employee will be required to communicate in person, via telephone, web conference, and email. Must have arm/hand steadiness, manual dexterity, finger dexterity, multi limb coordination, oral expression, and comprehension. Must possess a vision (corrected or uncorrected) that allows for clear visibility from twenty inches or less. May be required to lift, carry, and move objects safely.

WORK ENVIRONMENT
Will work in a general office environment. Capable of operating and functioning in a fast-paced work environment.

The above description covers the fundamental responsibilities of the Executive Assistant position. It shall not be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day-to-day.

Zachry Group is America's pacesetter in turnkey construction, engineering, maintenance, turnaround and fabrication services in the power, energy, chemicals, manufacturing, and industrial sectors. It collaborates with customers to plan, build, and renew their most critical facilities, so they can achieve their immediate and long-term goals, all at the highest safety standards. Zachry Group operates thirty-five offices, with more than 20,000 employees working in more than four hundred locations nationwide. Please visit www.zachrygroup.com for more information.

Zachry Group is dedicated to providing a Safe and Drug Free work environment; and is an Equal Opportunity Employer.

Job Type: Full-time

Pay: $26.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Application Question(s):

• How many years of experience do you have as an executive assistant?
• Have you worked for Zachry before?
• Can you pass a background check?
• Can you pass a Drug Screen?

Work Location: In person

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