JOB DESCRIPTION

The Executive Assistant will provide administrative support to ensure efficient operation of our fully remote organization. You will be supporting our President, Chief Operating Officer, and clients with general administrative tasks. You will be required to effectively communicate via phone, email, and various project management platforms, while ensuring that all responsibilities are timely and completed accurately and delivered with high quality. You must be adept at working autonomously while being a resourceful problem-solver.

Our clients are forward-thinking entrepreneurs who have entrusted us with their daily operations and back-office support. You will serve two vital roles:

• Supporting our President and Chief Operating Officer in an EA capacity.
• Working as an EA in tandem with Client Managers on 2-3 of our larger accounts.

In this capacity, you’ll be vital to our internal operations and to our clients because you will proactively:

• Acting as the point of contact among the executives and team.
• Managing personal and professional executive calendars and travel management.
• Managing email inboxes and responses.
• Researching topics like events, projects, technologies, gifting, etc.
• Scheduling meetings, phone calls and making logistical arrangements.
• Assisting with data entry for contacts, CRMs and project management systems.
• Assist with ensuring company processes are efficient.
• Assist with overflow work and client projects.

• Maintaining appropriate, organized electronic files.
• Assisting with planning team socials and/or team gifting.
• Provide continuous, clear communication and status updates about your tasks and responsibilities.

ABOUT US

We’ve been around for 16 years, and we embraced a remote work environment before “it was cool.” It is important for us to create a supportive and collaborative work environment that starts from the top. Our team enjoys flexibility and autonomy while performing rewarding work that empowers our clients to grow their companies. We embrace the core values of: Faith, Integrity, Quality, Relationship and Leadership.

Learn more about the way we do business here: remotecoo.com/about.

BACKGROUND AND EXPERIENCE

The ideal Executive Assistant is/has:

• 3+ years professional work experience in business administrative support or related field.
• Proficient with Microsoft Office applications.
• Strong written and verbal communication skills.
• Exceptional time management, priority management and organizational skills.
• Tech savvy and able to quickly pick up new and commonly used programs.

JOB REQUIREMENTS

Our Executive Assistant must be:

• Experienced working in a remote environment. (We always have and always will be remote.)
• Available to work Monday – Friday during standard business hours.
• Able to work 15-25 hours per week with flexibility. (This is a permanent, part-time, W-2 position.)
• Able to pass background and reference checks.
• Living and able to work in the United States.

WHAT YOU WILL NEED

• A desktop or laptop with webcam
• Microsoft Office – Outlook, Word, Excel, PowerPoint
• Reliable, high-speed internet access
• Smartphone with email capabilities and push notifications
• Designated quiet office space
• Printer / scanner (optional but recommended)