Position Summary

The Executive Assistant will be working directly with the EVP of Business Development. The Executive Assistant will provide high-level administrative support to the EVP and support the PDRI Business Development team with ongoing sales efforts.

Essential Duties/Responsibilities

· Coordinate travel and meetings for the EVP· Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf· Maintaining comprehensive and accurate records· Performing minor accounting duties such as weekly T/E reports for EVP· Organizing meetings, including scheduling, sending reminders, and organizing events and catering when necessary· Answering phone calls in a polite and professional manner· Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters· Assist in the onboarding new Business Development Team Members· Manage special projects for the Team including strategy sessions and hospitality events· Communicate with clients
Competency – Knowledge, Skills and Abilities:· Knowledge of Microsoft Office applications (Outlook, Word, Excel)· Customer Service Skills· Communication skills· Typing skills· Administration skills· Priority Management· High organizational skills· Ability to learn and operate our primary operating systems: PDConnect, ADP, SharePoint, and One Drive· Ability to create documents· Ability to write, review and documents· Ability to answer and communicate with customers and staff over the phone· Ability to work office equipment (fax, scanner, printer, phone system, computers)· Ability to work independently· Maintain a level of confidentiality· Ability to plan and coordinate meetings· Ability to maintain a satisfactory background check· Ability to follow our Paul Davis Values, Vision, Mission, and 10 Serving Basics

Required Education and Experience· Associate/College Degree or equivalent experience· Vocational courses, college courses or certification(s) in office administration or office management· Three plus years’ experience as a senior level Executive Assistant
Preferred Education and Experience· Associate degree in administrative assisting· Bachelor’s degree in a business-related field.· Certifications or completed coursework on administrative software· Experience with the Microsoft Office suite

Physical Requirement· Must be able to stay in a stationary position up to 100% of the time· Constantly operates a computer and other office productivity machinery, such as a calculator, fax machine, copy machine, and computer printer.· Must be able to observe and perceive information on a computer and documents· Must be able to communicate and converse with customers over the phone· Occasionally will lift up to 20lbs
Work EnvironmentThe employee will be working at our office in Jacksonville Florida, with flexibility for remote/hybrid.
TravelThis position may require limited travel up to 5% travel. This position may require travel to strategy session, annual conference and other department meetings and events.
Reasonable Accommodation for DisabilityAny applicant or employee, who believes that a reasonable accommodation is required for purposes of federal or state disability law is required to contact Human Resources to begin the interactive exchange process.

The ADA defines “reasonable accommodation” as a change or adjustment to a job or work environment that allows a qualified individual with a disability to satisfactorily perform the essential functions of a particular job and does not cause an undue hardship for the employer.

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