One of our high-profile clients is searching for an exceptional, talented, and organized Executive Assistant for a career in a fast-paced office environment. Candidates must be effective in planning, prioritizing, and executing tasks in a timely manner; they should also be both approachable and respectful, as well as comfortable with new technology, virtual meeting platforms, and scheduling systems. The Executive Assistant should exhibit skills in building and maintaining strong relationships, both internally and externally; possess superior communication skills, both written and verbal; and be comfortable taking initiative when faced with administrative decisions.

Executive Assistant Responsibilities

• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary; includes making appointments and prioritizing the most sensitive matters.
• May serve on special projects, committees, or act as manager or department representative.
• Open, distribute, read/handle mail and emails as requested or required.
• Maintain company birthday and celebration schedules.
• Maintain an up-to-date electronic and paper filing system.
• Manage the travel budget and book all executive air travel, land transport, and accommodation as well as communicating those arrangements with a high level of detail and follow through.
• Create reports, presentations, memo/communications, and/or transcribe meeting notes.
• Some personal errands on behalf of the Executive Team may be required from time to time.
• Maintain comprehensive and accurate records.
• Answer phone calls in a polite and professional manner.
• Welcome visitors and identify the purpose of their visit before directing them to the appropriate department.
• Other tasks as required; some travel may also be required.

Executive Assistant Requirements:

• Superior communication skills, both written and verbal.
• Highly organized and self-motivated.
• A valid driver’s license and a reliable vehicle.
• Some flexibility for occasional travel engagements.
• Bachelor's Degree preferred.
• A minimum of 3 years’ office experience.
• Must be proficient with Microsoft Office, Word, Excel, PowerPoint, and Outlook.
• Detail-oriented and good time management skills and ability to prioritize work.
• Demonstrates ability to take initiative, anticipate needs and exercise independent/sound judgment.
• Takes constructive criticism and strive to improve.
• Quick learner with a desire to succeed.
• Must exhibit discretion and a respect for confidentiality.

The employer offers an impressive and competitive benefits package; please inquire.

Pay is commensurate with experience; any figured included on this listing are provided by Indeed and not the employer.

Job Type: Full-time

Schedule:

• Monday to Friday
• Weekend availability

Ability to commute/relocate:

• Milwaukee, WI 53202: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Preferred)

Experience:

• Office: 3 years (Required)

License/Certification:

• Driver's License (Required)

Work Location: In person

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