Executive Assistant
Location: Madison Ave. New York, NY (onsite 5 days a week 8am-5pm with 1 hour lunch)
Duration: 6+ months contract with possible extension/conversion
Industry: Commercial/Investment Banking
Executive Assistant for 2 groups - Investment Banking/Sales and Trading. Support a team of 15+ principals with: Travel (domestic/international) and Expenses in Concur, Office Supplies (Ariba), Service requests, Conference Room booking, Meeting setup, Assist with assistant back-up coverage, and other routine administrative tasks.
Job Responsibilities:
- Process expenses (high volume) and invoices with high level of attention to detail. Ensure policies and procedures are followed.
- Make elaborate travel arrangements (domestic and international) and prepare detailed travel itineraries
- Manage calendars, and proactively identify and resolve calendar conflicts
- Coordinate event/meeting logistics (set-up of conference rooms, invites, audio/visual requirements)
- Monitor, screen and respond to emails in a timely manner
- Phone coverage
- Provide peer back-up coverage
Qualifications
Must Haves
· 3-6 years of experience in Financial Services/Banking or Big Corporate environment
· Experience managing calendars for high-level executives and teams
· Experience with Concur Expense
· Proficiency within Microsoft Office (Outlook, Excel, PowerPoint, SharePoint, Teams)
· Proficiency with Zoom (to help setup/coordinate internal meetings)
· Experience learning and using proprietary systems quickly (savvy with Internet/Intranet usage)
Soft skills:
· Excellent verbal and written communication
· Enthusiasm and energetic
· A “Can Do” Attitude and flexible to changing environments
· Professional confidence (must be able to articulate)
High level of organizational skills
Job Type: Contract
Pay: $28.00 - $31.00 per hour
Benefits:
- Health insurance
Schedule:
- 8 hour shift
- Day shift
Ability to commute/relocate:
- New York, NY 10017: Reliably commute or planning to relocate before starting work (Required)
Experience:
- Microsoft Excel: 1 year (Preferred)
- Microsoft Powerpoint: 1 year (Preferred)
Work Location: In person
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