Executive Administrative Assistant (Jacksonville, FL) Job at Florida Blue
Executive Administrative Assistant (Remote)
Would you enjoy being an ambassador and acting on behalf of a great leader? Are you comfortable partnering with and supporting other administrators in a rapidly changing and sometimes ambiguous work environment? Have you been complimented on your ability to stay calm under pressure and display the highest levels of tact, discretion, and confidentiality in all matters? If so, read on!
This role is supporting our Vice President Delivery Systems & Care Partner Integration. GuideWell, a forward-thinking company, is focused on helping people and communities achieve better health and are at the forefront in the transformation of health care. This position supports an executive with a large team of direct reports.
This position can be performed remotely Jacksonville, Florida Area. The candidate selected for this role must be located within a commutable range of the Florida Blue Corporate Office, located at 4800 Deerwood Campus Pkwy, Jacksonville, FL 32246.
• Provide a wide range of advanced, diverse, and confidential administrative support
- Act as the administrative point of contact between company executives and internal/external clients
- Handle executives’ requests and queries appropriately and with discretion
- Proactively ensure executive is adequately prepared with talking points, presentations, meeting materials, etc. essential to support their daily, weekly, monthly calendar requirements
- Coordinate travel, conferences, and meetings, and perform complex calendar management including managing and communicating all meeting logistics, agendas, and information to involved parties; provide reminders as appropriate
- Receive, screen and handle telephone calls, incoming mail/email, and other correspondence, much of which is confidential or sensitive in nature
- Partner with executive to ensure timely response from executive to email requests, phone calls and other matters requiring their attention
- Compose and proofread correspondence and produce high quality materials such as presentations, spreadsheets, and reports
- Research and compile data to prepare documents for review and presentation by boards of directors, committees, and company executives
- Process monthly time and expense reporting
- Create and maintain computer and paper-based filing and organization systems
- Maintain knowledge of company policies, procedures, and resources
- Complete or participate on special projects as needed
- Interact effectively with individuals at all levels within and outside of the Company consistently representing executive and self in a professional, courteous, and confidential manner
• 3+ years’ executive administrative support experience or equivalent combination of transferable experience and education
- Diverse administrative experience, within a large enterprise level organization, including one or more years of progressively responsible experience
- Extensive capability to multitask, prioritize daily workload, and ensure leader preparedness for daily meetings and events
- High level verbal and written communications skills
- Discretion and confidentiality
- High School diploma or GED
- Demonstrated expertise working with Microsoft Office products: (Word, Excel, and PowerPoint)
- Experience leveraging organizational skills to support management team and client needs, focusing on execution, accuracy, and efficiency
- Must be able to work flexible hours/schedule to meet business need
Sedentary work: Exerting up to 10 pounds of force occasionally to move objects. Jobs are sedentary if traversing activities are required only occasionally.
We are an Equal Opportunity/Protected Veteran/Disabled Employer committed to creating a diverse, inclusive and equitable culture for our employees and communities.
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