At The Coca-Cola Company, our Administrative Assistants are essential to the day-to-day success of our global organization. We’re looking for a candidate that will be responsible for performing complex, administrative duties utilizing advanced technical skills for a leader within our organization. You should be able to use independent judgment on assignments that are often sensitive and highly confidential in nature. We’re looking for someone that can work independently with little or no supervision and is exceptionally well organized, flexible and enjoys challenges.

This position will join the Commercial Products Supply team (CPS) to provide administrative and special project support to the CPS Leadership Team and HR Directors.

What You’ll Do

• Provide administrative support, such as document creation and editing, scheduling meetings and all meeting logistics, and managing small scope projects, to Management Team and staff at AOC.

• Schedule travel arrangements to include air, hotel and ground transportation and country-required documentation (i.e. visas, passports)

• Maintain calendars and "tickler file" to ensure principals have all relevant and required meeting materials

• Create and process Purchase Orders for Department.

• Process departmental invoices for payment.

• Expert level written and verbal communication skills, strong decision-making ability and attention to detail are equally important.

• Back up for other administrative associates in department during absence.

• Maintain department distribution lists.

• Interface with customers, vendors, agencies and maintain internal and external relationships

• Prepare and distribute department-wide communications related to areas of responsibility.

• Communicate effectively with external vendors, suppliers and various levels of Coca-Cola leadership

• Identify, classify, maintain and protect files, documentation and sensitive information consistent with record handling and retention requirements

• Maintain department functions and schedules (vacation, meetings, etc.)

• Assist with ad hoc projects and assignments, as requested

What You’ll Need

• High School Diploma or GED

• 5 years of related experience

Functional Competencies:

• Business Etiquette: Ability to communicate with others, via telephone or in person, in a professional and helpful manner while simultaneously building credibility and rapport. This includes the ability to understand, be diplomatic and tactful, demonstrate appropriate behavior in social situations and maintain composure in negative circumstances in order to achieve results.

• Resource Knowledge: Knowledge of internal and external tool and resources available to accomplish tasks and achieve results.

• Computer Software: Proficient user of Microsoft Office and Outlook, as well as the ability to learn and operate relevant specialized software programs (e.g., Adobe Acrobat, Microsoft Office) for creating manuals, brochures, newsletters and project management input/tracking. This includes maintaining current knowledge and keeping up with new releases in relevant programs.

• Database and System Knowledge: The knowledge and skills required to access and collect data via Company-approved databases or the Internet. This includes the ability to complete electronic forms, produce accurate reports, conduct investigative research, explain data and communicate results. This includes maintaining current knowledge and keeping up with new releases.

• Customer Focus: Making customers (external and internal) and their needs a primary focus of one's actions; developing and sustaining productive relationships.

• Files Management: Ability to develop organized filing system for maintaining and retrieving departmental records and documentation (i.e., correspondence, reference materials and notes) in paper or electronic format.

• Asset Protection: Knowledge of the importance of ensuring the safety and appropriate utilization of all Company assets. This includes the appropriate use of Company trademarks, logos, assets, terminology and data, treating information confidentially, ensuring employee and workplace safety, and having contingency plans.

• Knowledge Transfer: Ability to learn and train others on the use of Company-related or department-specific equipment and assets. This includes the ability to present information in a logical manner and check for understanding to ensure transfer of knowledge and skills.

What We Can Do for You

• Purpose Driven: Purpose driven approach that empowers our people to protect the environment and communities we serve while delivering safe & quality products.

• Global Connections: Allows you to develop, enhance and maintain global connections that allow us to move faster and learn from others.

• Community of Belonging: We’re an organization that believes our ability to continually grow and build the right atmosphere where people feel safe and empowered, lets you bring your best self to work.

• Compensation & Benefits: Competitive benefits package that start on day one of employment

Our Purpose and Growth Culture:
We are taking deliberate action to nurture an inclusive culture that is grounded in our company purpose, to refresh the world and make a difference. We act with a growth mindset, take an expansive approach to what’s possible and believe in continuous learning to improve our business and ourselves. We focus on four key behaviors – curious, empowered, inclusive and agile – and value how we work as much as what we achieve. We believe that our culture is one of the reasons our company continues to thrive after 130+ years. Visit Our Purpose and Vision to learn more about these behaviors and how you can bring them to life in your next role at Coca-Cola.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class. When we collect your personal information as part of a job application or offer of employment, we do so in accordance with industry standards and best practices and in compliance with applicable privacy laws.