Executive Administrative Assistant Job at Columbia University Medical Center
531053
Medical Center
Pediatrics
Full Time
Opening on: Nov 11 2022
Grade 104
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Job Type: Officer of Administration
Bargaining Unit:
Regular/Temporary: Regular
End Date if Temporary:
Hours Per Week: 35
Salary Range: $65,000-$75,000
Position Summary
The Department of Pediatrics is seeking an Administrative Assistant II to join our team in a full-time position within the Executive support team for the Department. Columbia University Irving Medical Center’s Department of Pediatrics is a world leader in providing care for children. Our mission areas include Healthcare, Education and Research. We offer care for our patients in over 25 specialty areas as well as individualized care for complex cases. Our Residency, Fellowship and Graduate programs are among the best in the Nation. Our Clinical, Translational and Basic Science research features collaborations across specialties and stretches from the bench to bedside. We also have several active Clinical trials available to our patients. This position will support the department by providing administrative support to our Central Executive team.
Responsibilities
Manages and coordinates a highly complex schedule of meetings and travel; ensures the Department Administrator/Deputy Department Administrator & other senior leaders are prepared for meetings, events and other engagements.
Reviews and drafts correspondence.
Maintains database of contacts and other relevant information.
Prepares a wide range of sensitive correspondence for the Departmental Administrator, both electronic and in print.
Screens, edits and drafts communications, emails, and other correspondence and documents.
Reviews and prioritizes the correspondence for review; and uses independent judgment and initiative to ensure a timely response.
Manages the day-to-day logistics of the department including office supply and facility management.
Responsible for a wide range of day-to-day managerial, organizational and operational support, and serves as a key communications link on behalf of the Departmental Administrator & other senior leaders.
Provides logistical support on special events as assigned by the Administrative Manager and/or Department Administrator.
Provide cross coverage for the Chair's Executive Assistant when needed.
Performs related duties & responsibilities as assigned/requested.
Minimum Qualifications
Bachelor’s degree or equivalent in education and experience required; plus, three years of related experience.
Other Requirements
Strong computer skills: MS Word, Excel, PowerPoint, Outlook, Adobe, Internet searches.
Strong interpersonal and organization skills, as well as the ability to exercise initiative and judgment.
Must possess the ability to handle multiple projects simultaneously and prioritize tasks while maintaining responsibility for timely execution.
Excellent writing, proofreading and oral communication.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Please Note :
epokagency.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, epokagency.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.
Medical Center
Pediatrics
Full Time
Opening on: Nov 11 2022
Grade 104
Add to favorites
Favorited
View favorites
Job Type: Officer of Administration
Bargaining Unit:
Regular/Temporary: Regular
End Date if Temporary:
Hours Per Week: 35
Salary Range: $65,000-$75,000
Position Summary
The Department of Pediatrics is seeking an Administrative Assistant II to join our team in a full-time position within the Executive support team for the Department. Columbia University Irving Medical Center’s Department of Pediatrics is a world leader in providing care for children. Our mission areas include Healthcare, Education and Research. We offer care for our patients in over 25 specialty areas as well as individualized care for complex cases. Our Residency, Fellowship and Graduate programs are among the best in the Nation. Our Clinical, Translational and Basic Science research features collaborations across specialties and stretches from the bench to bedside. We also have several active Clinical trials available to our patients. This position will support the department by providing administrative support to our Central Executive team.
Responsibilities
Manages and coordinates a highly complex schedule of meetings and travel; ensures the Department Administrator/Deputy Department Administrator & other senior leaders are prepared for meetings, events and other engagements.
Reviews and drafts correspondence.
Maintains database of contacts and other relevant information.
Prepares a wide range of sensitive correspondence for the Departmental Administrator, both electronic and in print.
Screens, edits and drafts communications, emails, and other correspondence and documents.
Reviews and prioritizes the correspondence for review; and uses independent judgment and initiative to ensure a timely response.
Manages the day-to-day logistics of the department including office supply and facility management.
Responsible for a wide range of day-to-day managerial, organizational and operational support, and serves as a key communications link on behalf of the Departmental Administrator & other senior leaders.
Provides logistical support on special events as assigned by the Administrative Manager and/or Department Administrator.
Provide cross coverage for the Chair's Executive Assistant when needed.
Performs related duties & responsibilities as assigned/requested.
Minimum Qualifications
Bachelor’s degree or equivalent in education and experience required; plus, three years of related experience.
Other Requirements
Strong computer skills: MS Word, Excel, PowerPoint, Outlook, Adobe, Internet searches.
Strong interpersonal and organization skills, as well as the ability to exercise initiative and judgment.
Must possess the ability to handle multiple projects simultaneously and prioritize tasks while maintaining responsibility for timely execution.
Excellent writing, proofreading and oral communication.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Please Note :
epokagency.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, epokagency.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.