Executive Administrative Assistant

Job Summary

Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, and managing corporate administrative activities with a strong accounting background.

Primary Job Duties

• Maintain complex schedules
• Produce and distribute correspondence memos, letters, faxes, and forms
• Occasional event planning
• Generate reports
• Handle multiple projects
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
• Organize and book travel arrangements
• Maintain computer and manual filing systems
• Handle sensitive information in a confidential manner
• Develop and update administrative systems to make them more efficient
• Receive, sort, and distribute the mail
• Provide polite and professional communication
• Reconcile cash receipts & make deposits
• Analyze and prepare financial reports
• Detail-oriented, organized, consistent, dependable, and honest in dealings.
• Analytical / data-driven mindset, good with numbers and spreadsheets.

Qualifications and Requirements:

• Proficient in MS Office Suite (Word, Excel, Outlook)
• Proficient in QuickBooks Accounting Software
• Ability to be strategic and offer best business operating practices.
• Superior organizational skills
• Able to effectively collaborate with other team members
• Excellent time management skills
• Strong detail-oriented skill set
• Ability to work in a fast-past environment

Education and Experience

• High School Diploma - or the equivalent (for example, GED)
• Some College Courses (preferred but not required)
• 3-5 years of administrative experience

Job Type: Full-time

Pay: $47,000.00 - $50,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Tuition reimbursement
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Ability to commute/relocate:

• Midwest City, OK 73110: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Administation: 5 years (Preferred)

Work Location: In person

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