The Event Coordinator is responsible for planning and coordinating the rentals and signature events associated with the Arapahoe County Fairgrounds Event Center. The primary duties include facility coordination, client relations, event administration operations, and event planning.

Note:
The anticipated hiring range for this posting is $23.25 to $29.07 per hour.

• Leads and plans the operations of annual Arapahoe County signature events, such as Arapahoe County Fair, Pours on the Plains, Chalk Lines and Vines just to name a few, and may also include chairing specific committees or other operational groups.

• Coordinates with appropriate County support staff to facilitate event operations and logistics including, but not limited to, equipment, food and beverage services, facility equipment and layout, ticketing, parking and traffic, and public awareness, to achieve the goals and objectives of the event and its customers.

• Coordinates organizer and vendor arrangements and contracts for event equipment, materials, food and beverage, security, etc.

• Coordinates and processes event contracts, collects event fees and deposits. Administers event close out procedures utilizing computerized event management system.

• Provides training, feedback and ongoing support to new staff, assumes leadership role within the Events Department, assisting other event coordinators and staff with events as needed, and a assists Events and Business Development Supervisor in their absence.

• Provides creative solutions in responding to customer’s needs and disputes, ensures that objectives are met, and courteous and efficient service is provided at all times.

• Assists in the creation and distribution of marketing collateral for facility and signature events to support the Communication Services staff functions.

• Maintains proficiency and execution of all policies/procedures that relate to Arapahoe County Fairgrounds and Event Centers, collaborates with internal stakeholders such as Risk Management, Legal, to ensure updated documents/legal requirements, and makes recommendations into process improvements or policy/procedural changes.

• Excellent organizational, administrative and communication skills that support facility rentals, contract management, client relationship management, event coordination/logistics and business administration.

• Excellent customer service skills with an emphasis in effective written and verbal communication. Strong focus on meeting the client’s needs. Ability to exercise tact and courtesy in frequent contact with clients, County staff, contractors, the general public and citizen committees.

• Knowledge of Microsoft Office Suite, facility booking software, customer relations management software and financial management programs. Ability to understand and implement new software systems quickly.

• Can marshal resources (people, funding, material, and support) to get things done; can orchestrate multiple activities at once to accomplish a goal; uses resources effectively and efficiently; arranges information and files in a useful manner.

• Demonstrates a clear understanding of policies and procedures of operation; and is able to assertively, tactfully and successfully communicate the importance of the policies to vendors and customers while protecting the organization through appropriate application of such policies, procedures and guidelines.

BENEFITS:As a Regular Full-Time employee at Arapahoe County Government, you are eligible for benefits such as:

• Medical, Dental, and Vision Insurance
• Life and Supplemental Life Insurance
• Short and Long Term Disability
• Mandatory Pension Plan
• Deferred Compensation Plan
• Pre-paid Legal Services
• Vacation and Sick Leaves
• Holiday pay
• Training and Educational Reimbursement Opportunities