The DOT/Fleet Compliance Representative is responsible for the management of documentation, record-keeping, training program content, vehicle accident investigation, and ensuring HOLT’s compliance to Federal Motor Carrier Safety Administration (FMCSA) regulations. Travel up to 35% with some overnight stay required.

What can HOLT CAT offer you?

• A competitive pay rate, front-loaded PTO, 401k matching plus a profit sharing plan, comprehensive health care benefits, tuition reimbursement, wellness rewards, gym discount, an amazing employee development program with a department devoted to your professional development allowing you to grow your skills and build your competencies to prepare you for future opportunities at HOLT, and much more!

Essential Functions:

• Maintains employee’s driver qualification files per DOT guidelines such as; ensuring employees’ driver license/CDL, medical cards, drug history, MVR, crash information, Hour-Of-Service, and vehicle maintenance information are properly documented file in accordance with standards
• Responsible for conducting and managing vehicle incidents investigations, performing root cause analysis and reporting results to appropriate sources, and provide guidance to supervisory staff
• Ensures that we operate in full accordance with the FMCSR and stays current with changes; provides updates on such
• Ensures that our CSA scores and associated BASIC information is accurate; offers recommendations and action plans based on data and trends or inaccuracies
• Reviews and tracks DOT inspections - maintaining roadside inspection files and conduct audits of reports; maintain local/state/federal required documentation for DOT inspection and driver records to per regulatory requirement
• Maintains a vehicle accident register to comply with Federal, State, and/or Company procedures  Performs desk-top audit of 3rd party trucking companies, evaluates drivers, using data to develop trends; audits records, audit drivers against policy and procedures
• Provides training to supervisors and drivers, review Learning Management System training content; develop training modules and facilitating onsite training to technicians, drivers, and managers on a variety of driving compliance topics
• Facilitates vehicle inspection training sessions to supervisors, managers, and regional safety supervisors on vehicle inspection procedures and requirements, and audit inspections performed
• Performs data analysis on accident and violation information (e.g. HOS, Overspeeds, Inspections, etc.) focus areas for remediation and prevention
• Provides on-site inspections of Commercial Motor Vehicle equipment to align with Federal and/or State requirements
• Reviews and reports on audit results, writes safety regulation procedures, updates programs, and track hazard corrective actions to completion
• Serves as a resource to review and offer input and approval on driver applicants relative to their past employment and driving record
• Leads efforts to ensure driver safety performance through the use of our onboard computer system and associated monitoring systems
• Represents the organization to external stakeholders such as customers or regulatory agencies, support customer audits, legal proceedings, and/or depositions
• Works safely at all times and adheres to all applicable safety policies; complies with all company policies, procedures, and standards
• Require regular and punctual employee attendance
• Performs other duties as assigned

The incumbent in this position is expected to model the following practices on a daily basis: 1) Demonstrate alignment with the company's mission and core business values; 2) Collaborate with key internal/external resources; 3) Participate in ongoing self-development.

Education and Experience:

• High school diploma or equivalent with additional specialized/technical training or some college
• A minimum of five to ten years of DOT or FMSCA Compliance experience
• FMSCA Certified Vehicle Inspector, FMSCA Certified Safety Investigator or Safety Auditor, NTC FMSCA Instructor Certification preferred

Knowledge, Skills, and Abilities:

• Strong working knowledge of 49 CFR, State, and Federal motor carrier safety regulations
• DOT compliance management is required
• Strong computer skills in MS Office including data manipulation and presentation techniques
• Track and record of reducing site incident rates and communicate safety awareness
• Strong communication skills both verbal and written
• Ability to multitask in an environment of changing priorities
• Training module generation that aligns with policy and procedure; training facilitation skills to keep internal customers engaged
• Proven self-starter with a track record of managing multiple complex tasks with the ability to work across multiple functional areas internally and externally
• Excellent problem-solving and critical-thinking skills and an ability to identify problems, design and articulate solutions, and implement change
• Strong customer service skills; prefer experience in the service-oriented industry such as outsourced service providers or construction companies
• Ability to analyze the root cause during incident investigations (FMEA, Taproot, 5 Why’s) and provide professional reports out

Supervisory Responsibilities: None

Travel:

• Travel up to 35% with some overnight stay, but not limited to twice per month depending upon the region
• Valid driver’s license required
• A commercial driver’s license preferred

Disclaimer:
Please note that the above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not to be interpreted as an exhaustive list of all responsibilities, duties, and skills required of the incumbents so classified. All incumbents may be required to perform duties outside of their normal responsibilities, as needed.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)