Document Controls Specialist Job at Hargrove Engineers + Constructors
Who We Are
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Hargrove Engineers & Constructors supplies unparalleled services in engineering, procurement, construction management, and technical services in the industrial, commercial, and government sectors. With over 2,000 Teammates across the US, we build long-term support relationships in the energy generation, manufacturing, research and development, and process-heavy industry in on-site support arrangements, in plant-level small projects and consulting roles, and in larger capital projects.
Hargrove’s key operating principle is to provide the Right People, in the Right Place, at the Right Time. We believe that relationships and partnering together provide the best results and long-term benefits for our clients.
Work-life balance and flexibility is a key focus area for Hargrove. We’re happy to discuss flexible working hours, patterns, and locations to suit you and the business.
Ideal Background
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Education: High School Diploma or equivalent is required. Advanced coursework is preferred.
Experience: This position requires 5+ years of relevant industrial experience in document or information management experience in an operational or project environment
Aveva EDW/AIM-A Asset Admin This role supports the platform that includes Aveva tools (AIM-A or AVEVA Net/EDW, Worktasks, ISM & Aveva Engineering) and ASSAI Cloud. Manages the consistency of data assets and documents across several platforms.
Required Knowledge, Skills, and Abilities
- Working experience with SAP PM
- Skilled in the use of IM and document management tools
- Must have strong Microsoft Excel Skills
- Knowledge and application of company standards.
- Knowledge of engineering document control standards.
- Knowledge and understanding of construction plans and diagrams.
- Knowledge of large-scale scanner and plotter operation.
- Ability to organize effectively.
- Extreme attention to detail.
- Excellent listening and communication skills, both verbal and written.
- Exceptional customer service skills and ability to comply with client procedures.
- Ability to sit, stand, or walk for long periods of time.
What You'll Be Doing
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Primary responsibilities will include but are not limited to:
- This supports the local product data control activities that include read, update, delete and create for Aveva AIM-A o ISM – ISM_ASSET_ADMIN (Asset/Project Class Library Manager) role.
- This focal point role supports definition of the tag class and equipment class for the asset. o EDW_AVEVA WORK TASKS - EXT_DATA_LOAD role.
- This role manages the AVEVA WORK TASKS Group for Tag Management in AVEVA Engineering and Self-Service Data Loads to AIM-A o UE_AVEVA ENGINEERING - INT_ENGINEER role.
- This role manages the site asset master register in Aveva Engineering that supports the deployment of Unified Engineering for integration of the authoring tools.
- Super-user in ASSAI Document Management System, Document Numbering and tagging applications in that they can maintain, troubleshoot, drive improvement and train users in these systems.
- Part of a team that maintains asset information within the technical electronic document management system including assigning of document and tag numbers and filing of project and technical documents.
- Adheres to and assures users adhere to AIM procedures and work instructions governing the document management process, including document management/technical library procedures, document/tag numbering work instructions, archiving work instruction and related forms.
- Performs quality control on incoming and outgoing requests. Identifies and addresses potential issues, continuously learning about the data and systems.
- Maintains work instructions and procedures related to scope of work.
- Understands data management processes and their integration with document management.
- Upholds data management best practices and ensures data standards are implemented.
- Create adhoc reports and dashboards.
- Technical aptitude and ability to learn, troubleshoot and train others in AIM applications.
Hargrove Culture
:We work to create an environment founded on trust, personal integrity, and a “team mentality” so that each person understands the value of their contributions both on a project and company-wide level. We know that each person on our team contributes to the success of our company by pairing expertise and passion to meet and exceed the needs of the clients we serve across the globe.
Our safety culture protects and promotes the well-being of every person who works with us and every person touched by our work.
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