STV is a multidiscipline engineering/architectural consulting and construction management company performing over $300 million in revenue annually. STV’s Construction Management Division is a nationwide practice that provides a distinctive range of expertise to clients in both the public and private sectors. Our varied services encompass program, project and construction management, as well as project controls, purchasing and contracting, and fiscal stewardship. Our portfolio within the Construction Management Division includes providing a diverse set of services centered within Program, Project and Construction management in the public works, healthcare, research, commercial, industrial, educational, judicial, institutional, transportation and aviation market sectors.

We have an exciting opportunity for a Document Controls Manager leading and directing a team of document controls professionals on a large scale, complex program in New York City.

The Document Controls Manager will be responsible for the following:

• Oversight and management of a document control team
• Developing a Document Management Plan inclusive of document distribution matrices, Roles and Responsibilities Index (RACI)
• Setting up and establishing document control procedures, work processes/ flows
• Oversight and management of the tracking, reporting and electronic/ hard copy filing of records, documents, submittals, correspondence, transmittals
• Implementation, configuration and training of the Document Management System
• Document archiving and project close-out requirements

The Document Controls Manager’s duties encompass the following:

• Coordinate with program team to enact the program and project filing and digital document management programs.
• Perform periodic reviews of digital and hard copy records to ensure compliance to procedures
• Maintain project website with updated project information and photographs.
• Assist the program team in monitoring submittals on the project. Create and maintain submittal logs in e-Builder and control paper and digital distribution to project.
• Maintain project contract drawings and digital plan room. Post updates in management and field office. Create and update drawings in e-Builder
• Setup and maintain subcontractor status logs in e-Builder. Coordinate with prequalification coordinator, contract administrator, and project administrator to monitor subcontractor issuance and insurance certificate approvals and expiration.
• As required by the program team the oversight and management of meeting minutes, enter into e-Builder, and distribution to required project team members.
• Support the program team in subcontracting process by contacting bidders, ensuring required documents are delivered, and maintaining bidder logs.
• Compile data required for monthly report into consistent format and assist project manager in assembling the report.
• Assist program team with LEED tracking by maintaining tracking logs and LEED website. Control paper and digital distribution of LEED submittals to reviewer.

Job Skills & Abilities

• Computer knowledge and efficiency, including Microsoft Office products
• A minimum of 8 years of experience is required.
• Implementation and use of E-Builder project management software
• Understanding of commercial construction industry
• Full understanding of drawings, specifications and construction administration processes
• Excellent time management and organization skills
• Ability to understand and follow instructions
• Ability to maintain discretion and confidentiality at all times
• Strong written and verbal communication skills
• Functions effectively as part of a team
• Dependability
• Self-Starter
• Must be able to fulfill essential job functions in a consistent state of alertness and safe manner.