Florida Crystals is a leading domestic sugar producer and North America’s first fully integrated cane sugar company, guiding our sugar from farm to table. We are America’s first and only producer of certified organic sugar, grown and harvested in the United States. Our renewable energy facility is the largest of its kind in North America and provides clean energy that powers our sugar operations, which helps us reduce our use of fossil fuels. Florida Crystals also sustainably farms rice, sweet corn and other vegetables in rotation with our sugarcane. Our rice mill is the only rice mill in Florida.

POSITION OVERVIEW

Legal Assistant will be responsible for providing a wide variety of administrative and general office functions as required by the Vice President, Corporate Social Responsibility (CSR) and Corporate Counsel.

DETAILED ROLES & RESPONSIBILITIES

• Undertake SAP data entry including Purchase Requisitions
• Populate and update records of the US Operations raw sugar suppliers through the CSR database in (Sharepoint) SugarNet (Intranet) and Authenticate CSR web platform
• Keeping Corporate Responsibility department administrative and information systems up to date, creating reports and collating data from multiple sources
• Liaise with other departments/entities within the organization to gather sustainability/ supply chain data or other information with a friendly and approachable manner
• Ensure all relevant CR policies and guidance documents are uploaded to CSR Procedures Manual
• Ensure all guidance documents are distributed to suppliers on a timely manner
• Communicate with suppliers as directed by the Vice President, Corporate Social Responsibility
• Assist the Vice President, Corporate Social Responsibility with travel arrangements, as well as preparing expense reports through Concur.
• Assist the Vice President, Corporate Social Responsibility in preparation of reports, presentations and CR materials
• Prepare correspondence and memoranda for Legal Department personnel.
• Maintain files.
• Assist in preparation of reports and analysis of data
• Review and summarizes contracts
• Assist with telephones and scheduling for Legal Department personnel
• Provides basic legal and administrative support services to Legal Department
• Other duties as assigned by manager

ESSENTIAL CAPABILITIES (KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL ATTRIBUTES)

• Strong Time Management skills
• Resilience, flexibility and the ability to cope well within an occasional stressful and fast paced environment while keeping a positive outlook on any situations they might face
• Ensure that a diplomatic, polite and professional manner is always maintained in all internal and external communications
• An interest in Corporate Social Responsibility
• Knowledge of international development sector would be desirable, but not a requirement
• Excellent interpersonal, organizational, verbal and written communication skills

• Detail-oriented, highly motivated and adaptable
• Exercise sound judgment and maintain confidentiality of records and information

• Capable of problem solving and multitasking

WORK EXPERIENCES & REQUIRMENTS

• Minimum of 2+ years of administrative experience
• Legal assistant work experience in a corporate environment preferred, but not required.
• Strong computer skills (including Microsoft Office – Word, Excel and PowerPoint)
• Training in SAP (ERP) useful but not required.

EDUCATION REQUIREMENTS

• HS diploma or equivalent, required
• Bachelor’s degree, preferred

LANGUAGE SKILLS

• Proficiency in Spanish, preferred

Equal Opportunity Employer of Minorities, Females, Protected Veterans and Individuals with Disabilities.