Confidential Secretary HR Department Job at Delaware County Intermediate Unit
The job of Confidential Secretary was established for the purpose of providing a wide variety of complex and confidential administrative and secretarial support to assigned administrator, conveying information regarding department functions and procedures, ensuring efficient operation of support functions, and coordinating assigned projects and site activities.
Functions include, but are not limited to:
- Maintains a wide variety of manual and electronic documents files and records (e.g. budget data, employee records, financial records, reports, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
- Performs duties of a sensitive and confidential nature.
- Prepares a wide variety of reports, contracts, documents and correspondence of a confidential and non-confidential nature for the purpose of documenting activities, providing written reference, and/or conveying information needed to maintain the functioning of the department
- Processes a wide variety of documents and materials (e.g. time sheets, work orders, requisitions, travel reimbursements, budget transfers, etc.) for the purpose of disseminating information in compliance with administrative guidelines and/or regulatory requirements.
- Responds to a wide variety of inquiries from internal and external parties (e.g. staff, parents, students, public agencies, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.
- Schedules a wide variety of activities (e.g. appointments, meetings, travel arrangements/accommodations, facility usage, etc.) for the purpose of making necessary arrangements for assigned administrator.
- Supports assigned administrative personnel for the purpose of providing assistance with their functions and responsibilities.
Minimum requirements:
- High school diploma
- Proficient in computer skills, especially Microsoft Office products.
- Ability to learn new computer software and skills as needed.
- Excellent organizational skills
- Ability to handle multiple projects and follow through to completion
- Excellent oral and written communication skills
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