The Compliance Specialist serves as a centralized point of contact and collaborates with Airgas Regions, Divisions and businesses to prepare compliance related documents. Processes with a high degree of accuracy the following business based documentation; supplier questionnaires, quality, environmental, safety and compliance. Responsible for creation/maintenance of spreadsheets to maintain documentation received into a shared inbox. This person will work closely and cohesively with the SA Business Management team, as well as other internal teams in Airgas.

Job duties include, but are not limited to:

• Assists with processing, comprehending, and complying with compliance information as it relates to supplier qualification and questionnaires, to include government compliance documentation, based upon customer inquiries and third party requirements.
• EPA and OSHA Regulations
• Department of Transportation (DOT)
• Federal Acquisition Regulations (FAR/DFARS)
• Sustainability portals
• Quality/Third Party Platforms
• Contribute to research efforts of gathering internal information to maintain compliance for customer driven requirements in online sites and other formats as required, to include product research in SAP, Business Warehouse, or other internal systems.
• Prepare and respond to required safety and compliance information, drafting information as necessary to meet customer compliance requirements, working collaboratively with Legal, HR, and other key personnel on time sensitive documentation for our customers.
• Maintain Regulatory Compliance tracker for requests using Smartsheets to monitor completion and assign questionnaires.
• Prepare Quarterly and Annual OSHA Stats for Airgas business entities for entry into third party sites.
• Monitor the information provided by Airgas business entities to ensure completeness and accuracy related to customer requirements prior to addressing compliance documentation in third party sites or customer platforms
• Communicate effectively to all levels throughout Airgas to research and solve customer-related issues on compliance information for Airgas.
• Responsible for the ongoing maintenance required in Airgas third party sites; i.e., ( ISNetworld) on behalf of Airgas Division/Region/Businesses, to include Customer specific portals for discrepancies, failing grades/flag status.
• Provides status update and regular communication to Airgas stakeholders that maintain customer relationships in third party sites.
• Responsible for the certificate of insurance third party process. Will maintain the master certificate of insurance tracker for third party accounts to include; tracking of expiration dates, issue dates and statuses; Rejected/ Accepted as well as request (new and/or renewal) certificates for Airgas Businesses working with Risk Management and Ins Broker for new, renewal and revision requests.
• Provides assistance with processing customer requests and responding to emails received in the SA Compliance shared inbox to include; monitoring, tracking and assigning workload
• Provides administrative support for special projects to include research, compiling data and preparation of large supplier packages.
• Monitors the subscription due dates and processes invoices for approval and corporate processing for billing in excess of $501.
• Develop and maintain good working relationships with stakeholders including customers, management, sales field, regions/divisions, and other company business entities.

Are you a match?

• Bachelor’s degree preferred, but not required
• At least 1 year of experience working in a fast paced business environment in an office role.
• 1 or more years of experience in administrative or compliance roles preferred
• Willingness to obtain knowledge of Federal government and/or regulatory compliance regulations
• Ability to read, analyze, and interpret complex instructions such as procedures, operation and maintenance manuals, and procedure manuals.
• Demonstrated ability to effectively present complex information to co-workers and customers.
• Must be able to multitask, have exceptional verbal skills, and can communicate clearly over the phone or in written form.
• Must have the ability to relate to all levels of employees within the organization and to deliver on projects and activities using both an individual and team-based approach.
• Experience serving on cross-functional teams; working effectively with those teams to achieve desired results
• Ability to work with multiple teams, multiple data requests, ability to prioritize, and work independently
• Excellent organizational skills with high-level attention to detail.
• Ability to prioritize, in order to meet deadlines
• Demonstrated time management skills
• Display professional etiquette when dealing with others
• Excellent computer skills with at least intermediate excel knowledge.
• Intermediate and above skills using Microsoft Word, Excel.
• G Suite (Google), Sheets, Docs, Forms, Slides experience highly desirable
• Working knowledge or willing to obtain related to Smartsheets, AbbyFineReader and Adobe Pro software
• Ability to work independently and under some pressure to meet deadlines.
• Familiarity with industrial, medical and specialty gases and safety/hardgoods business is desirable
• SAP, Business Warehouse experience is a plus!
• Values ongoing learning and growth in the position

Job Type: Full-time

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