Minimum Qualifications:

Associates Degree in public relations, public policy or a related field required; supplemented by three years of experience in community outreach, event coordination or related field; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Specific License or Certification Required: Must possess and maintain a valid Georgia driver's license.

Specific Knowledge, Skills, or Abilities: Must be able to demonstrate proficiency in performance of the essential functions and learn, comprehend, and apply all county or departmental policies, practices, and procedures necessary to function effectively in the position.

Purpose of Classification:

The purpose of this classification is to plan and coordinate various meetings and events and to perform related administrative tasks.

Essential Functions:

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

Coordinates special event activities: meets with event sponsors; identifies needs and requirements; establishes budget, event date, timeline, venue, guest list, invitations, venue layout, etc.; coordinates third party service contractors for audio visual, decorating, food, etc.; monitors set up and event activities; troubleshoots questions and problems during event; makes recommendations for resolutions.

Plans and implements various employee and citizen engagement events, meetings, and activities: establishes theme, budget, dates, timeline, venue, etc.; coordinates with other departments and trains staff to work events; coordinates third party service contractors for audio visual, decorating, food, instructors, talent, presenters, etc.; secures in-kind donations; prepares class outlines, schedules, and materials; processes registrations; plans and implements children's activities; monitors and assists with set up and execution of engagement events, classes and activities; troubleshoots questions and problems; makes recommendations for resolutions.

Creates printed materials for marketing efforts: gathers information for brochures, fliers, and signage; edits and prints materials; distributes promotional materials.

Provides information directly to members of the public about outreach initiatives. Answers questions and provides customer service.

Conducts assessment and evaluation of all work activities: distributes and collects surveys; prepares report of assessment to summarize outcome of events; develops recommendations for improvements and modifications.

Processes a variety of documentation associated with department/division operations, within designated timeframes and per established procedures: receives and reviews various documentation, including registration sheets and contracts; reviews, completes, processes, forwards or retains as appropriate; prepares or completes various forms, reports, correspondence, and other documentation, including event layouts, performance measures, and surveys; compiles data for further processing or for use in preparation of department reports; and maintains computerized and/or hardcopy records.

Operates or uses various equipment and supplies in order to complete work assignments: operates a personal computer to enter, retrieve, review or modify data, utilizing word processing, spreadsheet, database, presentation, Internet, e-mail, or other software; and operates general office or other equipment as necessary to complete essential functions.

Communicates with City officials, supervisor, department directors, other employees, third party service contractors, non-profit agencies, the public, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.

Additional Functions:

Performs other related duties as required.

Performance Aptitudes:

Data Utilization: Requires the ability to review, classify, categorize, prioritize, and/or analyze data. Includes exercising discretion in determining data classification, and in referencing such analysis to established standards for the purpose of recognizing actual or probable interactive effects and relationships.

Human Interaction: Requires the ability to work with and apply principles of persuasion and/or influence over others to coordinate programs or activities of a project, and resolve typical problems associated with the responsibilities of the job.

Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.

Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.

Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division; the ability to calculate decimals and percentages; the ability to utilize principles of fractions; and the ability to interpret graphs.

Functional Reasoning: Requires the ability to apply principles of rational systems; to interpret instructions furnished in written, oral, diagrammatic, or schedule form; and to exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objectives.

Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving the evaluation of information against sensory, judgmental, or subjective criteria, as opposed to that which is clearly measurable or verifiable.

TEMPORARY POSITION NO COUNTY BENEFITS INCLUDED