Minimum Qualifications:

Bachelor's Degree in business or public administration, political science or a related field required; supplemented by five (5) years of progressively responsible administrative experience in a government setting; to include lead or supervisory experience or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Specific License or Certification Required: Must possess and maintain a valid Georgia Driver's License; must obtain and maintain a valid Notary Public Certification, and Certification by the International Institute of Municipal Clerks (IIMC) as a Certified Clerk.

Specific Knowledge, Skills, or Abilities: Must be able to demonstrate proficiency in performance of the essential functions and learn, comprehend, and apply all county or departmental policies, practices, and procedures necessary to function effectively in the position.

Purpose of Classification:

The purpose of this classification is to serve as official record keeper of County records, supervise staff, and perform a variety of administrative duties in support of the County Board Commissioners. Responsibilities include ensuring compliance with the Open Meetings Act, the Code of Laws of Fulton County and Procedural Rules for Meetings of the Board of Commissioners, as well as performing administrative functions related to personnel, finance, budgeting, procurement and other special programs as assigned.

Essential Functions:
The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

Supervises, directs, and evaluates assigned staff: makes hiring and termination decisions; develops and oversees employee work schedules to ensure adequate coverage and control; compiles and reviews timesheets; approves/processes employee concerns and problems and counsels or disciplines as appropriate; develops work plans for office and staff; completes employee performance appraisals; prioritizes assignments and directs work; acts as liaison between employees and management; and trains staff in operations, policies, and procedures.

Manages budgets and expenditures: forecasts needs of department and prepares budgets; monitor expenditures for the Clerk to the Commission department; and monitors Board of Commissioners' budgets and expenditures as required in compliance with Board resolutions.

Implements actions pertaining to Personnel, Purchasing, and Finance and EEO operations, on behalf of the Clerk to the Commission office and on behalf of Board of Commissioners.

Provides general assistance to Board of Commissioners: arranges appointments and/or meetings of Board or individual members; administers oaths of office for individuals serving on County boards, commissions and authorities; oversees administration of special programs i.e. Certified Committed Relationships, Lobbyist Registration, etc.; schedules training and orientation of newly elected Commissioners; assists with a variety of meeting arrangements; coordinates travel plans; processes payments for Boards/commissions/authorities; and serves as parking coordinator for underground parking garage.

Processes a variety of documentation associated with department/division operations, within designated timeframes and per established procedures: receives, researches and reviews various documentation to provide information to Board, individual members, the press, and others as requested; reviews prospective agenda items, contracts, ordinances, resolutions, proclamations, and correspondence; completes, processes, uploads, forwards or retains items as appropriate;

Prepares or completes various forms, reports, correspondence, and other documentation, including surveys, Agenda, Agenda Minutes, Polling Charts, and personnel related documents; compiles and publishes information online; records/documents actions, motions, votes and attendance for BOC meetings; compiles data for further processing or for use in preparation of department reports; and maintains computerized and/or hardcopy records.

Maintains a current, comprehensive knowledge and awareness of applicable laws, regulations, principles and practices relating to the Fulton County Board of Commissioners, government processes, and requirements of the Clerk's office; participates in on-going national, regional and state educational opportunities and certification programs; reads professional literature; maintains professional affiliations; and attends meetings, workshops, hearings, and training sessions as required.

Communicates with Board of Commissioners and their staff, County Manager, County Attorney, department heads, staff, the media, third party service providers, the public, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.

Additional Functions:
Performs other related duties as required.

Performance Aptitudes:

Data Utilization: Requires the ability to coordinate, manage, and/or correlate data. Includes exercising judgment in determining time, place and/or sequence of operations, referencing data analyses to determine necessity for revision of organizational components, and in the formulation of operational strategy.

Human Interaction: Requires the ability to function in a managerial capacity for a division or organizational unit; includes the ability to make decisions on procedural and technical levels.

Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.

Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.

Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication and division; ability to calculate decimals and percentages; may include ability to perform mathematical operations with fractions; may include ability to compute discount, interest, and ratios; may include ability to calculate surface areas, volumes, weights, and measures.

Functional Reasoning: Requires the ability to apply principles of influence systems, such as motivation, incentive, and leadership, and to exercise independent judgment to apply facts and principles for developing approaches and techniques to resolve problems.

Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving broader aspects of organizational programs and operations, moderately unstable situations, or the direction, control and planning of an entire program or set of programs.

The purpose of this classification is to serve as official record keeper of County records, supervise staff, and perform a variety of administrative duties in support of the County Board Commissioners. Responsibilities include ensuring compliance with the Open Meetings Act, the Code of Laws of Fulton County and Procedural Rules for Meetings of the Board of Commissioners, as well as performing administrative functions related to personnel, finance, budgeting, procurement and other special programs as assigned.